Administrative Services Analyst I/II Program Support

County of Riverside; Riverside (CA); On-site; USD 30,000 - 48,000; Full time

Job summary

The County of Riverside's RUHS-BH is seeking an Administrative Services Analyst I/II to support program operations in Riverside. Responsibilities include fiscal analysis, grant management, and administrative support across Behavioral Health programs.

Position requires independent research, data reporting, and effective communication with executive leadership. Valid CA driver’s license is required, with a 9/80 schedule and starting times around 7:30am.

Qualifications

• Knowledge of administration, organization and management; fiscal management and budgetary control.
• Ability to collect and evaluate data; communicate effectively in written and verbal form.
• Experience with grantsmanship and contract monitoring is a plus.

Responsibilities

• Conduct studies of operational, service and programmatic activities; develop reports and recommendations based on data analysis.
• Assist in budget preparation and cost/benefit analysis; monitor expenditures against guidelines.
• Monitor adherence to contract terms and develop/clarify procedures.
• Assist in grant applications; prepare data for management decisions and reports.
• Direct, train, and evaluate clerical/technical staff as needed.

Skills

Budget analysis

Research & analysis

Fiscal management

Grant management

Education

Bachelor's degree in accounting, business or public administration

Job description

Administrative Services Analyst I/II

The County of Riverside's Riverside University Health System - Behavioral Health (RUHS-BH) Department is seeking an Administrative Services Analyst I/II to join its Program Support Team located in Riverside. This position plays a key role in supporting Behavioral Health programs and clinics through fiscal and staffing analysis, grant management, research and administrative support. This role requires the ability to work and research independently and communicate findings effectively with executive management. A valid CA Driver's license is required.

The most competitive candidates will have experience in research and analysis, fiscal and staffing analysis, grant management, logistics, and event planning. Experience supporting Behavioral Health programs is preferred.

Work schedule: 9/80 Monday - Friday, start time 7:30am- 5:00pm

The Administrative Services Analyst I classification is a natural progression under fill for the class of Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements. Failure to meet the requirements to promote at the end of the probationary period will result in incumbents being returned to their former County classification or new hires being probationary released.

The level at which the position will be filled is at the discretion of the department.

Salary Range

Administrative Services Analyst I - $29.6145 - $39.2863

Administrative Services Analyst II - $35.9601 - $47.7330

Meet the Team!

Riverside University Health System – Behavioral Health is a leading provider of mental health and substance use services in Riverside County. With a dedicated team of professionals, including psychiatrists, clinicians, peer specialists, and paraprofessionals, RUHS-BH serves over 45,000 individuals annually.

We are committed to delivering culturally competent, evidence-based care across all ages. Our programs, including Mental Health Services, Substance Use Services, and the Public Guardian’s Office, address the diverse needs of our community.

At RUHS Behavioral Health, you’ll join a compassionate, innovative team where your skills make a real difference. We offer opportunities for growth, collaboration, and meaningful impact.

If you’re passionate about advancing your career while improving mental health in Riverside County, RUHS Behavioral Health is the place for you!

For more information, please visit www.ruhealth.org/behavioral-health

Administrative Services Analyst I

• Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
• Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
• Monitor adherence to contract terms.
• Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

Administrative Services Analyst II

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Administrative Services Analyst I

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II

Experience: Four years of paraprofessional experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Assistant with the County of Riverside.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships with those contacted in course of work; communicate effectively in written and verbal form.

Administrative Services Analyst II

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:One year of professional experience in an administrative capacity.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

Other Requirements

License: Possession of a valid California Driver's License may be required.

For questions regarding this recruitment please contact Denise DeCamp at 951-955-0196 or [e-mail]. Please allow 1-2 business days for a response to general inquiries.