Administrative Services Administrator 1

Stanford University; Palo Alto (CA); Hybrid; USD 90,000 - 169,000; Full time

Benefits offered by this job

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition assistance and training

Job summary

Stanford University’s Department of Pediatrics seeks an Education, Engagement & Opportunity Program Manager to support the Office of Engagement & Opportunity and the Office of Pediatric Education. The role emphasizes building inclusive programs, curriculum and facilitator development, and health equity education within a premier medical education environment.

The successful candidate will manage day‑to‑day operations, coordinate cross‑functional initiatives, and collaborate with stakeholders to

Qualifications

• Bachelor’s degree with 3 years of relevant experience or combination of education and experience.
• Master’s degree in Education or related area.
• Ability to prioritize own work and multi-task.
• Excellent written and verbal communication skills.
• Ability to direct work of others when supervision is required.

Responsibilities

• Independently implement, administer and evaluate day‑to‑day activities of the unit or program.
• Collect and analyze data, create reports, review trends and provide recommendations.
• Represent the program to internal and external stakeholders and provide training.
• Organize outreach activities, develop communications and training, and plan events or conferences.
• Assist in budget development, monitor expenditures and forecast as needed.
• May direct or supervise staff and perform other duties as assigned.

Skills

Curriculum development

Facilitator development

Health equity education

Education

Master’s degree in Education

Bachelor’s degree with 3 years of relevant experience

Job description

Master’s degree in Education or another area relevant to the role

Prior experience with any of the following: curriculum development, facilitator development, health equity education

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Demonstrated ability to prioritize own work and multi-task.

Demonstrated excellent organizational skills.

Demonstrated ability to take initiative and ownership of projects.

Ability to communicate effectively both orally and in writing.

Ability to routinely and independently exercise sound judgment in making decisions.

Demonstrated experience working independently and as part of a team.

Relevant subject matter knowledge.

Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently stand/walk, sitting, grasp lightly/fine manipulation.

Occasionally use a telephone.

Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional PHYSICAL REQUIREMENTS:

WORKING CONDITIONS:

Occasional evening and weekend hours.

Additional WORKING CONDITIONS:

The Department of Pediatrics in the Stanford School of Medicine is committed to advancing the health of infants, children, and adolescents through innovative medical care, research, training, and advocacy. With over 400 pediatricians and pediatric subspecialties, our department is one of the largest in the Stanford School of Medicine. Ranked among the top in the nation by US News and World Report, we attract medical students, interns, residents, and postdoctoral fellows from around the world by:

• Offering broad-based training in general pediatrics, critical care and pediatric subspecialties within a variety of ambulatory, inpatient and community settings. Tightly integrated with our educational activities, these programs provide hands‑on learning to equip our graduates with the skills they'll need as future advocates of children's health.
• Challenging trainees to explore and develop their interests through basic science, clinical and community‑based research.
• Embracing a social responsibility ethic that extends health care services and expertise through community partnerships, advocacy, advocacy training, and policy research.
• In partnership with Lucile Packard Children's Hospital Stanford, Stanford Children's Health and other hospital partners and affiliations, our programs and services offer state-of-the-art primary and specialty care. Our researchers and clinicians collaborate across the bench‑to‑bedside‑to‑backyard continuum, transforming their discoveries into the most effective diagnostics, treatments and prevention therapies available today.

The Department of Pediatrics is seeking an Education, Engagement & Opportunity Program Manager, who will be responsible for supporting programs and operations of our Office of Engagement & Opportunity, as well as our Office of Pediatric Education. Our Office of Engagement & Opportunity seeks to create an environment where all members of our department participate in a dynamic and diverse community where every individual feels included, valued, respected, and empowered to thrive. Our Office of Pediatric Education strives to be the nation’s premier medical and biomedical training center in child health.

The successful applicant forthis position will be passionate about the missions of these offices, have significant program and project management experiences, and ideally some prior experience with at least one of the following: curriculum development, facilitator development, and/or health equity education.

Duties include:

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function

Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

May direct staff to perform various tasks and assignments. May also supervise staff.

- Other duties may also be assigned

Responsibilities

Core Duties:

Independently implement, administer and evaluate day-to‑dayactivities of the unit, function or program by identifying and executingtasks and objectives, making recommendations that impact policies andprograms, and assigning resources to achieve the goals of theprogram.

Collect and analyze data, create reports, review and explaintrends; formulate and evaluate alternative solutions and/orrecommendations to achieve the goals of the program orfunction.

Analyze and interpret policies; develop, revise and implementprocedures for program or function.

Represent the program or function as the key contact and subjectmatter expert within the department, unit or school. Commit resourcesand provide information and/or training. May also represent the programor function to external/internal stakeholders andconstituencies.

Organize and/or participate in outreach activities that mayinclude developing communications and training, planning/promotingevents and/or conferences.

May participate in development of budgets, monitor, and approveexpenditures. May perform limited forecasting and providerecommendations that determine the budget.

May direct staff to perform various tasks and assignments. Mayalso supervise staff.

Bachelor’s degree and three years of relevant experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated ability to prioritize own work andmulti-task.

Demonstrated excellent organizational skills.

Demonstrated ability to take initiative and ownership ofprojects.

Ability to communicate effectively both orally and inwriting.

Ability to routinely and independently exercise sound judgment inmaking decisions.

Demonstrated experience working independently and as part of ateam.

Relevant subject matter knowledge.

Ability to direct the work of others, for jobs requiringsupervision.

• Pay Range $90,293-$168,546
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Grade H

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more