ADMINISTRATIVE SECRETARY - NURSING ADMINISTRATION

Aspirus; Duluth (MN); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Full benefits packages for part- and -

Time away from work accrual

Retirement plans

Wellness program

Job summary

Aspirus St. Luke's in Duluth, MN is seeking an Administrative Secretary to join the Nursing Administration team.

This role provides general and complex secretarial support to Nursing Directors, Nurse Managers, and Clinical Supervisors, including record keeping, drafting correspondence, and coordinating special projects. The position requires a High School diploma with secretarial coursework and at least three years of secretarial experience, including healthcare setting, plus strong MS Office

Qualifications

• Education: High School diploma or equivalent plus completion of specialized secretarial coursework or equivalent.
• Experience: Three (3) years of secretarial experience, including at least two (2) years in a health care setting.
• Excellent communication and organizational skills.

Responsibilities

• Provide general and complex secretarial and administrative support to Nursing Directors, Nurse Managers, Clinical Supervisors and Administrative Nursing Supervisors.
• Establish and maintain records; compose and edit correspondence and documents.
• Coordinate and support special projects; investigate information and provide assistance for related activities.

Skills

Typing 60 wpm

MS Word & Excel

Communication

Confidentiality

Education

High School diploma or equivalent with secretarial coursework

Tools

Microsoft Office proficiency

Job description

Compassion. Accountability. Collaboration. Foresight. Joy. These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day. ASPIRUS ST. LUKE'S HOSPITAL in Duluth, MN is seeking a ADMINISTRATIVE SECRETARY to join our NURSING ADMINISTRATION team!

Salary Range: $18.70 - $27.11 Hourly

Schedule/Hours: DAY ONLY, 8 hours

Weekend Requirement: Generally No Weekends

FTE: FULL TIME, 1.0 FTE or 80 Hours Biweekly

With limited direct supervision, provides general and complex secretarial and administrative support services to Nursing Directors, Nurse Managers, Clinical Supervisors and Administrative Nursing Supervisors including establishing and maintaining records, composing and editing correspondence and documents; coordinating and supporting special projects; investigating information and providing assistance for a variety of other related activities. Required good communication skills to establish and maintain internal and external working relationships.

MINIMUM QUALIFICATIONS

• Education: High School diploma or equivalent, plus completion of specialized secretarial coursework or equivalent, OR (see Experience).
• Experience: Three (3) years of secretarial experience, including at least two (2) years in a health care setting.
• Licensure/Certification/Registration: N/A

PREFERRED QUALIFICATIONS

• Education: N/A
• Experience: N/A
• Licensure/Certification/Registration: N/A

KNOWLEDGE, SKILLS AND ABILITIES

Typing skills of 60 wpm. Must be proficient with Microsoft Office Products including Word and Excel. Speedwriting, shorthand and/or dictation preferred. Knowledge of basic communication skills and working with people. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized; to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness.

READING - Intermediate:

Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.

WRITING - Intermediate:

Ability to write routine reports, correspondence, or procedures.

SPEAKING - Basic:

Ability to speak simple sentences.

MATHEMATICAL SKILLS - Basic Skills:

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY - Intermediate Skills:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS AND ENVIRONMENT

PHYSICAL DEMANDS

• Ability to see, hear, sit, bend, walk, talk and do light lifting of up to twenty-five (25) pounds.
• Stand - Occasionally Under 1/3 (1-2.5 hours)
• Walk - Occasionally Under 1/3 (1-2.5 hours)
• Sit - Continuously Over 2/3 (5.5 - 8 hours)
• Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours)
• Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours)
• Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours)
• Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours)
• Talk or hear - Continuously Over 2/3 (5.5 - 8 hours)

LIFTING REQUIREMENTS

• Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours)
• Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours)

WORK ENVIRONMENT

Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic)

Employee Benefits

• Full benefits packages available for part- and full-time status.
• Time away from work accrual.
• Retirement plans available.
• Wellness program for employees and their families.

Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities.

Our Mission: We heal people, promote health and strengthen communities.

Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.