Administrative Secretary for DV Advocacy Program

Child & Family Service; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Child & Family Service is seeking an Administrative Secretary N to provide essential clerical and administrative support for the Domestic Violence Advocacy Program. Responsibilities include intake support, coordination with staff, and records management in a HIPAA-compliant environment.

The role requires strong organizational skills, proficiency with MS Word/Excel, and experience using Zoom/Teams for scheduling and communication. Equal opportunity employer and comprehensive benefits offered.

Qualifications

• High school plus additional courses or specialized training at business or community college or other formal training facility.
• Ability to understand and carry out assigned duties effectively.
• Knowledge of stenography, office routines; elementary accounting; operation of bookkeeping and transcription machines.

Responsibilities

• Screening potential participants over the phone and during the intake process.
• Provide administrative and clerical support to the program, ensuring effective coordination between support staff and the program team.
• Schedule intake assessments and update participant attendance records.
• Oversee the maintenance of participant records and facilitate communication with both internal and external sources.

Skills

Organizational skills

MS Word and Excel

Zoom/Teams scheduling

Office equipment operation

Education

High school diploma with additional training

Tools

MS Word

Excel

Zoom

Teams

Job description

Child & Family Service is seeking an Administrative Secretary N to provide essential clerical and administrative support for the Domestic Violence Advocacy Program. Responsibilities include intake support, coordination with staff, and records management in a HIPAA-compliant environment.

The role requires strong organizational skills, proficiency with MS Word/Excel, and experience using Zoom/Teams for scheduling and communication. Equal opportunity employer and comprehensive benefits offered.