Administrative Secretary

Eastern Michigan University; Ypsilanti, Northern (MI, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Eastern Michigan University is seeking an Administrative Secretary to provide secretarial services and administrative support to a Dean or equivalent administrator. The role requires coordinating office activities and supervising staff to ensure smooth operations.

Responsibilities include handling inquiries, preparing reports, and maintaining unit grant and salary budget accounts in compliance with university policies.

Qualifications

• Ability to read, write, interpret instructions, and perform basic arithmetic.
• Four years of reasonable secretarial experience.
• Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions.

Responsibilities

• Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level administrator.
• Provide supervision and coordination of duties and work flow of office staff.
• Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.
• Answer inquiries or complaints from faculty, staff, students, or guests.
• Prepare periodic reports of account expenditures and maintain unit budget records.

Skills

Basic computing skills

Education

High school diploma or equivalent

Job description

Title: Administrative Secretary

Employee Classification: CS

Pay Grade: CS 06

Division: Academic and Student Affairs

Subdivision: Leadership and Counsel

Department: College of Education

Campus Location: Main Campus

General Summary

Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level administrator.

Principal Duties and Responsibilities

• Perform routine administrative details, compose interpretive correspondence, and coordinate office activities.
• Provide supervision and coordination of duties and work flow of office staff.
• Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting records and procedures.
• Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.
• Answer inquiries or complaints from faculty, staff, students, or guests.
• Collect and tabulate data for reports, records, or manuscripts.
• Abstract information from books, journals, reports, or other resource documents.
• Prepare periodic reports of account expenditures.
• Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements.
• Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations, promotions, and other status changes.
• Maintain and approve unit current account expenditures.
• Interview, recommend hiring, and train secretarial/clerical personnel.
• Review and revise brochures, announcements, or other informational items concerning Department programs.
• Prepare periodic reports of account expenditures.
• Prepare time and room schedules, course announcements, and/or instructional materials.
• If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
• Perform related departmental duties, as required.

Minimum Qualifications

• Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.
• Four years of reasonable secretarial experience is necessary in order to prepare account reports, compose interpretive correspondence, and coordinate office activities.
• Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.

Preferred Qualifications

• One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.
• A specific typing speed may be required depending on department needs.

Special Instructions

N/A

Appointment Percentage

100%