Administrative Secretary

Illinois Courts; Springfield, Northern (IL, KY); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Pension plan

Paid time off

Health benefits

Job summary

The Fourth District Appellate Court Research Department of the State of Illinois is seeking an Administrative Secretary. The role supports the Research Department and Justices, handling orders, opinions, and docket materials with accuracy and professionalism.

A minimum of one year in an office setting is required; associate degree preferred. Proficiency in MS Office, Excel, and Acrobat is expected; familiarity with case management software and electronic legal research is highly valued.

Qualifications

• Minimum of one year of office experience required.
• Knowledge of secretarial techniques or education equivalent to an associate degree in secretarial science or related area; bachelor’s degree preferred.
• Proficiency in Microsoft Office, Microsoft Excel, and Adobe Acrobat.
• Competence in web-based case management software and electronic legal research preferred.

Responsibilities

• Review, edit, and cite check draft orders, opinions, dissents, and/or special concurrences.
• Proficiency with email, word processing software, and data entry using our case management system.
• Communicate with the Research Director and Appellate Court Research Attorneys on assignments.
• Interact with the Justices and their staff as needed.
• Provide support with general office operations and administrative tasks.
• Perform other duties as assigned.

Skills

Office administration

Editing

Microsoft Office

Adobe Acrobat

Legal research

Education

Associate degree in secretarial science or related area

Bachelor’s degree preferred

Tools

Microsoft Excel

Web-based case management software

Job description

Administrative Secretary | State of Illinois Office of the Illinois Courts

• Closing Date
  This position will remain open until filled. However, those individuals submitting materials by September 16, 2026, will be given first consideration.
• Benefits
  An attractive judicial branch benefits package is offered, including pension, medical, dental, vision, life insurance, deferred compensation options, as well as vacation, sick and personal leave. Please refer to the following Benefits Information Sheet for additional details.
• Salary
  Minimum salary $43,191; salary at hire to be commensurate with experience
• Reporting Relationship: Appellate Court Legal Research Director

The Fourth District Appellate Court Research Department is seeking individuals with an interest in the law for the position of Administrative Secretary for the Fourth District Appellate Court Research Department. An Administrative Secretary provides necessary and valuable assistance to the Research Department and Justices of the Fourth District Appellate Court.

ESSENTIAL FUNCTIONS

• Review, edit, and cite check draft orders, opinions, dissents, and/or special concurrences.
• Demonstrate proficiency with E-mail, word processing software, and data entry, as needed with our case management system.
• Communicate on a regular basis with the Research Director and Appellate Court Research Attorneys on assignments.
• Communicate as needed with the Justices and their staff.
• Associate with other employees in a pleasant, professional, and helpful manner.
• Conduct oneself in a manner which is cognizant of the Court’s ethical responsibilities.
• Provide support with general office operations and administrative tasks.
• Performs other duties as assigned.

EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS

A minimum of one (1) year of office experience is required. Knowledge of secretarial techniques or education and training equivalent to an associate degree in secretarial science or a related area is required. A bachelor’s degree is preferred.

Candidates should possess good editing skills. Candidates should also have proficiency with commonly used office software such as Microsoft Office, Microsoft Excel, and Adobe Acrobat. Competence in the use of web-based case management software and the ability to perform electronic legal research is also preferred. Experienced legal secretaries as well as recent college graduates interested in attending law school are encouraged to apply. A flexible hybrid remote work schedule is possible after a satisfactory period of in-person training.

PHYSICAL REQUIREMENTS

This position requires the ability to sit or stand for extended periods of time. This is a professional office working environment requiring telephone usage and the ability to process and read large volumes of written documents in electronic formats.

This position will remain open until filled. However, those individuals submitting materials by September 16, 2026, will be given first consideration.