Administrative Secretary

Mainevets; Caribou (ME); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Generous paid time off (PTO)

MainePERS Pension Plan

Tuition reimbursement

Employee referral program

Job summary

Mainevets is seeking a dependable and detail-oriented Administrative Secretary in Caribou, Maine. This full-time position, Monday–Friday, serves as the first point of contact for residents and staff, providing essential administrative support to ensure our facility operates smoothly. The ideal candidate will have excellent communication skills and the ability to multitask in a fast-paced environment.

Benefits include competitive pay, health insurance, and a MainePERS Pension Plan. Join us in creating a supportive environment focused on teamwork and resident care.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receptionist, or customer service experience preferred.
• Strong communication and interpersonal skills are essential.
• Proficiency with Microsoft Office and general computer applications.
• Excellent organizational skills and attention to detail.
• Ability to multitask in a busy environment.

Responsibilities

• Answer and direct incoming telephone calls.
• Greet residents' families, visitors, and vendors professionally.
• Provide administrative support like data entry and filing.
• Assist with clerical projects as needed.
• Support daily office operations ensuring a positive experience.

Skills

Customer service skills

Communication

Proficiency in Microsoft Office

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Job description

Full-Time | 40 Hours Per Week Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m. (some weekends and holidays may be required)

Are you a highly organized professional with excellent customer service skills? We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff while providing essential administrative support to ensure the smooth operation of our facility.

If you enjoy working in a fast-paced environment, assisting others, and being an important part of a mission-driven organization, we encourage you to apply.

Responsibilities

• Answer and direct incoming internal and external telephone calls to the appropriate department or individual.
• Greet residents' families, visitors, vendors, and other guests in a professional and welcoming manner.
• Provide administrative support including data entry, photocopying, filing, scanning.
• Assist departments with clerical and administrative projects as needed.
• Support daily office operations and help ensure a positive experience for residents, families, and visitors.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receptionist, customer service, or office support experience preferred.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and general computer applications.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a busy environment.
• Professional, courteous, and dependable.

Benefits

We offer a comprehensive benefits package for eligible employees, including:

• Competitive pay
• Health, dental, and vision insurance
• Generous paid time off (PTO)
• MainePERS Pension Plan – for your long-term financial security
• Tapcheck – access earned wages before payday
• Tuition reimbursement and professional development opportunities
• Employee referral program
• Supportive team environment focused on teamwork and resident-centered care

Why Join Us?

Our team is committed to creating a welcoming and supportive environment for residents, families, visitors, and employees. As an Administrative Secretary, you'll play a vital role in helping our organization operate efficiently while making a positive impact every day.

Apply today and become part of a team that values professionalism, compassion, and excellence.

Maine Veterans' Homes provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.