Administrative Assistant

Woodlands-Senior-Living-1; Waterville (ME); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and holiday pay

Referral bonus

Tuition assistance

Health, dental, vision and supplementa

Job summary

Woodlands Senior Living is seeking an Administrative Assistant to support daily operations, coordinate new-hire orientations, and ensure accurate documentation. The role involves coordinating payroll procedures and submitting reports as required.

You will work under the guidance of the Executive Director/Administrator in a caring, team-focused environment. The position requires 18+ years of age, proof of immunizations (MMR, Varicella, Influenza, COVID) and strong English skills to follow

Qualifications

• Must be 18 years or older.
• Provide proof of immunization for MMR, Varicella, Influenza and COVID.
• Strong command of English with the ability to follow oral and written instructions precisely.

Responsibilities

• Schedule and conduct orientation and ensure complete and accurate documentation of such.
• Submitting reports to designated recipients.
• Conducting facility-level payroll procedures.
• Performing all other related duties as assigned by the Executive Director/Administrator.

Skills

Scheduling

Documentation

Payroll procedures

Interpersonal skills

English proficiency

Job description

Description

Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately!

Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served.

We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment.

What you will do as an Administrative Assistant:

• Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such.


• Submitting reports to designated recipients.


• Conducting facility-level payroll procedures.


• Performing all other related duties as assigned by the Executive Director/Administrator.

The benefits to join the team:

• Vacation and holiday pay because you deserve time to relax and recharge


• Referral bonus to show our appreciation for seeking new team members


• Tuition assistance because we believe in the investment of your growth and success


• Health, dental, vision and supplemental benefits to support your health


• 401(k) savings and investment plan to prepare for your future

Requirements

What you’ll bring to the role:

• Must be 18 years of age


• Must provide proof of immunization/immunity to MMR, Varicella, Influenza and COVID.


• Strong command of the English language with the ability to follow oral and written instructions with precision