Project Coordinator

American Heart Association; Dallas (TX); Remote; USD 45,000 - 55,000; Full time

Job summary

The American Heart Association is seeking a Project Coordinator in the Quality, Outcome Research, & Analytics (QORA) department. This full-time, grant-funded role supports implementation science initiatives, coordinating meetings, documentation, and stakeholder engagement to ensure smooth program operations.

The position can be home-based with access to Heart U and training resources; funding expires 6/30/2028 with potential extension. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma or equivalent.
• 3 years of relevant experience.
• Administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet timelines.
• Administrative expertise with clerical/data management.
• Effective verbal and written communication skills.
• Interpersonal skills for collaboration.
• Coordinate corporate events both in-person and digital.
• Proficiency with MS Office; CRM/PM/database experience a plus.

Responsibilities

• Coordinate day-to-day operations of initiatives, including scheduling meetings, managing agendas, and capturing notes and action items.
• Develop and maintain information in CRM and event-specific software.
• Handle invoices, expenses, and reimbursements.
• Support virtual and in-person meeting logistics and technology.
• Coordinate communications with health systems and onboarding of new sites.
• Prepare project documentation, dashboards, and status updates.
• Create and organize program materials and resources in SharePoint and other platforms.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

CRM experience

MS Office

Education

High School Diploma or equivalent

Bachelor’s degree (preferred)

Tools

CRM software

SharePoint

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for aProject Coordinator in our Quality, Outcome Research, & Analytics (QORA) department!

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire 6/30/2028with the possibility of extension.

This position can be home-based.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedIn,Instagram,Facebook,X, and atheart.jobs.

Responsibilities

The Project Coordinator supports the successful execution of implementation science initiatives and implementation studies through project coordination, operational support, stakeholder engagement, and program administration. Working closely with internal staff, healthcare organizations, volunteers, and external stakeholders, this role coordinates meetings and events, maintains project documentation and databases, supports reporting activities, and ensures smooth day-to-day program operations.

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-team meetings and in-person events, managing agendas, capturing detailed notes and action items, tracking team metrics and participation, coordinating materials, and maintaining documentation.Provide scheduling and administrative support to program leadership, including calendar coordination and internal as well as external meeting invitation management.
• Develop, input, and maintain information in appropriate computer software programs, including CRM and event-specific software.
• Handle financial tasks, including paying invoices, processing and tracking expense, including volunteer reimbursements.
• Support virtual and in-person meeting logistics and technology. Example: Learning Collaborative activities and events, including participant communications, registration and reminder communications, attendance and participation tracking, event logistics, and post-event follow-up.
• Serve as a support contact for participating health systems, coordinating communications and contact lists, responding to inquiries, facilitating engagement activities, and assisting with onboarding new sites, including orientation materials and logistics
• Prepare and maintain project documentation, status reports, site reports, dashboards, meeting summaries, internal stakeholder updates, and performance updates aligned with collaborative goals and KPIS
• Assist with development and dissemination of program materials, templates, and resourcesand maintain organized program files and resources within SharePoint and other collaboration platforms

Qualifications

• High School Diploma or equivalent
• 3years of relevant experience
• Administrative and/or project coordination experience
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Ability to coordinate, plan and implement corporate events, both in-person and digital experiences.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams. Experience working with CRM, project management, or database systems is a plus.

Preferred Qualifications

• Bachelor’s degree in public health, health administration, research, or related field.
• Familiarity with healthcare quality improvement or clinical program implementation.
• Exposure to cardiovascular care, prevention, or population health initiatives.
• Experience working with clinical stakeholders (e.g., physicians, nurses, administrators).
• Knowledge of basic data tracking, reporting, or research processes.

Compensation & Benefits

The expected pay range will be$45,000 to $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities