Administrative Project Coordinator (Building Engineering)

HDR; Folsom (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator in Building Engineering to support project documentation, meetings, and client interactions in the California office. You’ll manage files, prepare reports, and help coordinate project activities with multiple managers and teams.

Ideal candidates have an associate degree or equivalent experience, proficiency in Word and Excel, and a collaborative mindset as part of our employee-owned culture.

Qualifications

• Associate degree (or equivalent combination of education and experience) is required.
• Minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• Experience with engineering/architectural firms is preferred.
• Ability to work with multiple project managers and document processes.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor certificates.
• Apply quality assurance guidelines for project document management.
• Assist with coordinating meetings and presentations.
• Interact professionally with clients.
• Collaborate with multiple Project Managers and project teams.
• Assist with project guides, reviews, invoices and expense reports.

Skills

Excel

Microsoft Project

InDesign

PowerPoint

ACC/Forma

Newforma

Procore

Microsoft Word

Education

Associate degree or equivalent

Tools

Excel

Word

Microsoft Project

InDesign

PowerPoint

ACC/Forma

Newforma

Procore

Job description

Administrative Project Coordinator (Building Engineering) - ( 192130 )

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Preferred Qualifications

• Experience with engineering or architectural firms
• Support operations including marketing efforts
• Advanced knowledge of Microsoft Excel
• Proficiency in Microsoft Project
• Familiarity with InDesign and/or PowerPoint
• Experience with ACC/Forma, Newforma, and/or Procore is a plus

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-California-Folsom

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Aug 28, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affimative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.