Administrative Project Coordinator

HDR, Inc.; Saint Louis Park (MN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision insurance

Retirement with employer match

Job summary

HDR, Inc. is hiring an Administrative Project Coordinator to manage project documents, maintain files, and coordinate insurance certificates. You will support multiple project managers, assist with meetings, and ensure adherence to QA guidelines.

The role requires an associate degree or equivalent experience, at least 1 year in a related field, and proficiency in Word and Excel. In-person work is expected in Saint Louis Park, MN or Madison, WI.

Qualifications

• Associate degree or combination of education and relevant experience.
• At least 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• Active participant in our employee‑owned culture.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Request, monitor, and file insurance certificates.
• Apply company QA guidelines and procedures for project document management.
• Schedule and assist with meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Perform other duties as needed.

Skills

MS Word

MS Excel

Culture fit

Education

Associate degree or equivalent

Tools

Certificate of Insurance experience

Contract experience

P-6 Experience

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Administrative Project Coordinator, we’ll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Request, monitor, and file insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Schedule and assist with meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as neededThis position is expected to be in‑person at our St. Louis Park, MN, or Madison, WI. Office.

Preferred Qualifications

• Certificate of Insurance experience
• Contract experience
• P-6 Experience

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.) Minnesota: $24.52- $35.03

Primary Location: United States-Minnesota-Saint Louis Park

Other Locations: United States-Minnesota-Minneapolis, United States-Wisconsin-Madison

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Sep 24, 2026