Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Newport News (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading engineering firm in Newport News, Virginia is seeking an Administrative Project Coordinator to support project documentation and management. The role requires proficiency in Microsoft Word and Excel and at least one year of relevant experience. Candidates should possess an associate degree or equivalent experience. This position emphasizes active participation in our inclusive, employee-owned culture and offers opportunities for professional growth. The office environment encourages collaboration and trust as we serve our communities.

Qualifications

• Minimum of 1 year related experience required.
• Active participation in employee-owned culture is essential.

Responsibilities

• Type, format, and organize project documents.
• Assist with project management and construction administration.
• Manage quality control processes and documentation.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Education

Associate degree in a closely related field

Bachelor's degree

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project management, including but not necessarily limited to project initiation, project guides, project reviews, project related activities, preparing deliverables, project invoices and expense reports as needed
• Assist with construction administration and internal management, including submittal / RFI processing, inspection documentation, internal coordination, etc.
• Assist with managing the quality control process and documentation
• Assist with office management, including coordinating with building management, maintaining office and kitchen supplies, coordinating with IT to maintain office equipment, etc.
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree
• Local candidates preferred

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.