Administrative Project Coordinator

HDR; Irvine (CA); On-site; USD 54,000 - 80,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator in California to support multiple project managers and disciplines. You will help prepare approvals, draft subconsultant agreements, and manage HDR compliance forms while assisting with budgets, plans, schedules and documentation.

The role requires strong organizational skills, experience with Word/Excel, and the ability to manage multiple tasks with accuracy. HDR values employee ownership and an inclusive culture.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Bachelor's degree preferred; associates with relevant experience accepted.

Responsibilities

• Coordinate with multiple Project Managers and disciplines as needed.
• Assist with project approval prep, draft agreements with subconsultants, and HDR compliance forms.
• Support project activities including budget tracking, management plans, and schedules.
• Assist with project documentation, reports, specifications, and correspondence.
• Create and maintain file systems and documents in specified software.
• Apply HDR quality assurance guidelines for document management.
• Coordinate meetings and presentations.
• Assist with expense reports and travel bookings.
• Organize insurance certificates and support license renewals.
• Perform other administrative duties as needed such as scheduling and logistics.

Skills

Microsoft Word

Excel

Education

Associate degree

Bachelor's degree

Job description

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Administrative Project Coordinator, we’ll count on you to:

• Work with multiple Project Managers and multiple disciplines as needed.
• Coordinate with Project Managers and Project Accountants to assist with internal project approval preparation, coordinate with subconsultants to draft agreements/proposals, and coordinate completion of required HDR compliance forms.
• Assist Project Managers with a wide range of project activities including project budget tracking, project management plans, quality plans, safety plans, deliverable schedules, scheduling team meetings, and project closeout.
• Aid the project team with project documentation through typing, recording, formatting, and organizing project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files and documents within specified software programs.
• Apply company quality assurance guidelines and procedures for project document management working with the project manager.
• Assist with coordination of meetings and presentations.
• Assist with expense reports and travel booking.
• Order and monitor insurance certificates.
• Perform other administrative duties as needed such as meeting scheduling and logistics coordination, license renewals, sponsorship and conference registration, Staffing Tool updates.

Preferred Qualifications

• Bachelor's degree
• Previous experience with an architectural/engineering or engineering consulting firm.
• Possesses excellent interpersonal skills, with exceptional written and verbal communication abilities.
• Ability to calmly move the program requirements forward while managing competing demands, staying on time and prioritizing.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
• Ability to multi-task work and maintain a flexible schedule to meet tight deadlines when required.
• Self-starter willing to be proactive and think critically through assignments and activities.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $54,000 - $80,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location: United States-California-Rancho Cucamonga

Other Locations: United States-California-Irvine

Industry: Power

Schedule: Full-time

Employee Status: Regular

BusinessClass: Substation Engineering

Job Posting: Jul 24, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.