Administrative Project Coordinator

HDR; Ann Arbor (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

HDR, Inc. is seeking an Administrative Project Coordinator to support project managers, ensure QMS compliance, organize project documents, and coordinate meetings.

This role operates within HDR's employee-owned culture across service lines, offering growth through dashboards, reports, and collaborative work with minimal supervision.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Coordinate project review meetings and maintain accurate project files from kickoff through closeout.
• Set up projects in management software, create Project Management Plans and Quality Management Plans, and manage schedules.
• Assist with status updates, reports, invoices, and deliverable coordination to project managers.
• Coordinate meetings: send Outlook invites, distribute materials, print handouts, take minutes.

Skills

Active culture fit

Education

Associate degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Administrative Project Coordinator, we'll count on you to:

• Work with project managers to ensure 100% compliance with the requirements of HDR’s QMS. The project coordinator will need to: gain a full understanding of the QMS program; be able to accurately explain the requirements to project managers; and be responsible for project review meeting scheduling, document preparation, participation, and follow‑up.
• Work with project managers to efficiently set up their projects including creating of project folders, developing Project Management Plans, Quality Management Plans, loading project review and quality check schedules into HDR’s project management software, setting up project mailboxes, setting up communication tools, and setting up project review and kickoff meetings.
• Provide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, performing document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.
• Coordinating all aspects of meetings including sending Outlook invitations, finalizing and distributing electronic materials, printing handouts, attending meeting and capturing meeting minutes.
• Record completion of project review meetings, finalized Quality Control Activities, and similar activities.
• Download financial and labor data from HDR's project management software and organize it into comprehensive reports and dashboards for internal or external presentations.
• Technical editing of deliverables. This generally consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.
• Ensure compliance with corporate branding and template standards as well as client standards and expectations.
• Work under minimal supervision and meet compressed deadline.
• All other duties as assigned

Preferred Qualifications

• Experience in the consulting industry supporting projects and project managers

#LI-EV1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

Industry

Power

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

At HDR, we are committed to the principles of employment equity.

We are an Affi erative Action and Equal Opportunity Employe r.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.