Project Facilltator

Fashion Institute of Design & Merchandising; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

HDR is seeking an experienced Project Facilitator to support architects during construction administration in a fast-paced, collaborative setting in San Francisco. You will manage documents, signatures, AHJ communications, and task tracking to ensure project progress and quality.

Join a team of architects, planners, and engineers delivering complex projects. Strong MS Office, Smartsheets, and collaboration with client sites are essential, with travel to multiple project sites as needed.

Qualifications

• Top-notch communication and self-organization skills required.
• Proficiency with MS Suite including Teams, Outlook, Word and Excel.
• Experience with Smartsheets, Mural, Miro, and Revit.
• Ability to travel and work at both the client site and SF Architecture office.

Responsibilities

• Work under the direction of on-site Project Architects.
• Document management and distribution with signatures.
• AHJ management and communications including upload and downloading of change documents.
• Track updates from team on ongoing tasks (Task Manager).
• Run prep meetings and drafts agenda before weekly site visits by AHJ.
• Manage on-site safety equipment and procedures, and oversee ARC printing orders.

Skills

Top-notch communication

Self-organization

Travel ability

Tools

MS Office Suite

Smartsheets

Mural

Miro

Revit

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.

HDR is looking for administrative support for architects during construction administration phase. Join our fast-paced, diverse, exciting team as we build an amazing building together in a project co-location setting.

In the role of Project Facilitator, we'll count on you to:

Work under the direction of on-site Project Architects

Document Management and distribution, including gathering required signatures

AHJ (Authority Having Jurisdiction) Management and communications including upload and downloading of change documents, meeting preparation and scheduling

Track updates from team on ongoing tasks (Task Manager)

Run prep meetings and drafts agenda in advance of weekly site visits by the AHJ

Document HDR and HDH-project processes (QC checklist, etc.) and onboard new team members

Manage HDR on-site safety equipment and procedures

Oversee ARC printing orders

Document filing of project decisions (A3 format)

Create and Manage email distribution lists

Take responsibility for a wide variety of specialized project-related administrative and accounting functions

Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records

Compose and develop correspondence and reports

Manage project insurance matters

Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance

Manage project documents and files

Answer questions regarding company policies, procedures and guidelines

Organize and coordinate meetings, and assist with presentations

Work with complex contracts and sub-agreements

Track and monitor project budgets, workloads and schedules

Actively participate in project reviews

Exhibit professionalism with clients

Work closely with multiple Project Managers and project teams

Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions

Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed

Oversee activities of other administrative project support staff as needed

Perform other duties as needed

Preferred Qualifications

Top-notch communication and self-organization skills required

Proficiency with MS Suite including Teams, Outlook, Word and Excel

Proficiency with Smartsheets, Mural, Miro, and Revit

Ability to travel and work at both the client site and San Francisco Architecture office

Required Qualifications

• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

Schedule

Full-time

Employee Status

Regular

BusinessClass : Health ARC

Job Posting

Aug 12, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity employe r.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.