Administrative Program Specialist – Integrative Mental Health

Automatic Data Processing, Inc.; Durham (NC); Presencial; USD 47.000 - 63.000; Jornada completa

Descripción de la vacante

The Institute for Medical Research (IMR) seeks a Program Assistant III to provide advanced instructional, administrative, and program support to the VA's Integrative Mental Health program (MHICS). You will aid faculty and students with communications, grading, training logistics, and record-keeping.

Responsibilities include managing calendars, preparing agendas and materials, coordinating events, handling confidential information, and supporting educational delivery in a collaborative

Formación

• Associate degree or an equivalent combination of education and relevant experience.
• Experience coordinating multiple administrative, educational, or program support functions, projects, deadlines, and priorities.
• Strong organizational and time-management skills with excellent attention to detail.
• Strong written and verbal communication skills to students and faculty.
• Ability to exercise sound judgment and work independently with limited supervision.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to establish and maintain effective working relationships with employees at all levels and with external partners.

Responsabilidades

• Provide advanced instructional, administrative, and program support to MHICS faculty and leadership, with primary responsibility for supporting day-to-day educational activities and student engagement.
• Coordinate and maintain calendars, consultation call sessions, faculty and student meetings, appointments, conference calls, and other scheduled activities.
• Schedule meetings and prepare agendas, course materials, presentations, and other supporting documentation; assist faculty with organizing and distributing instructional resources.
• Prepare, edit, format, and distribute student communications, correspondence, reports, presentations, spreadsheets, and other documents.
• Maintain organized electronic and/or paper files, student and program records, databases, and tracking systems, including course materials, assignment submissions, and grading records as assigned.
• Monitor instructional and administrative workflows and follow up with students, faculty, and other personnel regarding outstanding submissions, documentation, approvals, or action items.
• Assist with student orientation and administrative coordination for new cohorts, onboarding for new employees, research staff, volunteers, and other program personnel as needed.
• Support preparation and submission of educational and program-related documentation; ensure required materials are complete and submitted within established deadlines.

Conocimientos

Organizational skills

Time-management

Written communication

Verbal communication

Independent judgment

Confidential information handling

Attention to detail

Multitasking

Educación

Associate degree (Business Administration, Healthcare Administration, Public Administration, Social Sciences, or related)

Bachelor’s degree (Education, Social Sciences, Religious Studies, Business Administration, Healthcare Administration, Public Administration, or related)

Herramientas

Microsoft Office

Descripción del empleo

The Institute for Medical Research (IMR) seeks a Program Assistant III to provide advanced instructional, administrative, and program support to the VA's Integrative Mental Health program (MHICS). You will aid faculty and students with communications, grading, training logistics, and record-keeping.

Responsibilities include managing calendars, preparing agendas and materials, coordinating events, handling confidential information, and supporting educational delivery in a collaborative