Administrative Program Specialist A

State of Louisiana; Baton Rouge (LA); Presencial; USD 60.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Parental Leave

Holidays & Leave

Retirement Benefits

Insurance Coverage

Descripción de la vacante

The Louisiana State Police is seeking an Administrative Program Specialist A to join the BCII/LCJIS team in Baton Rouge. You will support the Commander, manage sensitive personnel files, and help implement policy and procedures to meet state and federal standards.

This role requires discretion, accuracy, and the ability to handle confidential information with independence. You will coordinate with federal, state, and local partners and oversee administrative duties, payroll, audits, and reports.

Formación

• Three years of experience in administrative services or six years in any field, or a bachelor’s degree.
• Experience substitution: 30 semester hours equals one year of experience (max 120 semester hours = 4 years).
• Ability to manage confidential information and sensitive records in a public safety environment.

Responsabilidades

• Serve as financial and budget liaison between BCII/LCJIS and OM&F; assist audits and oversee special projects.
• Administer payroll, run pay period reports, and handle related duties.
• Brief Commander and Executive Staff on budget status, orders, policy decisions, and legislation affecting operations.
• Act as liaison to federal, state, local officials, and private sector partners for BCII/LCJIS programs.

Conocimientos

Policy execution

Discretion & integrity

Interagency coordination

Educación

Bachelor's degree

Descripción del empleo

About This Job

At the Louisiana State Police, our mission is to safeguard communities and strengthen trust by maintaining accurate, secure, and accessible criminal justice information. We’re seeking an Administrative Program Specialist A to join the Bureau of Criminal Identification and Information (BCII)—the state’s central repository for criminal history records. BCII supports law enforcement, courts, and the public by providing critical services such as expungements, fingerprint analysis, background checks, and sex offender registry management.

In this role, you will serve as the confidential assistant to the Commander of the Bureau of Criminal Identification and Information - LCJIS (BCII/LCJIS). This position requires you to assist the Commander and their designees in the implementation and revision of policy and procedures, standards, and guidelines necessary to achieve the goals and mission of BCII/LCJIS. The Administrative Program Specialist A requires you to serve with a higher degree of complexity, impact, and independence in assigned duties and program areas with or without direct supervision. You will manage all commissioned and noncommissioned personnel administrative files and have direct access to sensitive information related to the Louisiana Criminal Justice Information System (LCJIS) as well as the National Criminal Information Center (NCIC). This position requires attention to detail, a commitment to accuracy, and the ability to handle highly confidential information.

If you are dependable, detail-oriented, and ready to grow your career in public safety, this opportunity offers meaningful work that supports justice, law enforcement, and Louisiana’s citizens.

The Ideal Candidate Will Possess The Following Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service Rules, and organizational policies.

Minimum Qualifications

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Experience Substitution

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Serve as the financial and budgetary liaison between BCII/LCJIS and the Office of Management & Finance, assist in audits conducted in regards to the finances of BCII/LCJIS, and direct special projects for BCII/LCJIS as required. The incumbent will assist the Commander and Executive Officer with oversight of BCII/LCJIS use of the Louisiana State Procurement Card Program (LaCarte).
• Serve as the time administrator for BCII/LCJIS, manage payroll, and perform all duties and responsibilities therein, to include running reports before and after the pay period ends, and other related duties as assigned.
• Confer with the Commander and their Executive Staff on a daily basis, ensuring they are informed about budget status, executive orders, internal policy decisions, and legislation that may affect regular administrative operations in both temporary and relevant situations.
• Act as a liaison to officials in Federal, State, and Local government, and private sector companies relative to BCII/LCJIS programs, goals and mission.
• Identify and evaluate state policies affecting the programs and operations of BCII/LCJIS while utilizing state law, federal law, legislative acts, court orders, executive orders, budget policies, policy statements and special commission reports, as directed by the Commander and Executive Staff.
• In the absence of the Commander and Executive Staff, the incumbent has the responsibility of safeguarding, dissemination and/or handling confidential information.
• Support the section Commander in carrying out a wide variety of project assignments, to include program compliance to Federal and State regulations.
• Research and evaluate specific programs, functions, policies, and issues to provide analysis for decision-making, recommendations of corrective action, possible initiatives, and implementation related to budget planning and administrative procedures.
• Be responsible for monitoring, organizing and ensuring all information is available for selected general budget activities and/or public records requests.
• Prepare accurate documentation and reports to support compliance with state and federal standards.

Position-Specific Details

Appointment Type: Probational or Promotional

Work Schedule: 8:00 AM to 4:30 PM, Monday–Friday

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

• Insurance Coverage: More information can be found at https://info.groupbenefits.org/
• Parental Leave – Up to six weeks paid parental leave
• More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
• Holidays and Leave – State employees receive the following paid holidays each year:
  • New Year's Day
  • Martin Luther King, Jr. Day
  • Mardi Gras
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran's Day
  • Thanksgiving Day and Christmas Day.
  • Additional holidays may be proclaimed by the Governor
• State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
• Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
  • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
  • Teacher's Retirement System of Louisiana (www.trsl.org)
  • Louisiana School Employees Retirement System (www.lsers.net), among others