ADMINISTRATIVE PROGRAM MANAGER 2 (BUSINESS OFFICE)

State of Louisiana; Lafayette (LA); On-site; USD 25,000 - 36,000; Full time

Job summary

Louisiana Department of Transportation and Development (DOTD) in Louisiana’s District 03 seeks an Administrative Program Manager 2 to act as the primary assistant to the Administrative Program Manager 3 and the ADA of Business in fiscal management. The role requires independent judgment and oversight of procurement and accounting functions across multiple units.

The position handles procurement, perpetual inventory, data analysis, and vendor coordination, with signatory authority over personnel

Qualifications

• Experience in administrative services is required.
• Procurement and inventory management experience is necessary.
• Ability to supervise and sign off on personnel matters.
• Excellent communication and organization skills are essential.

Responsibilities

• Serves as the District’s lead procurement specialist, managing purchasing activities and ensuring compliance with all relevant policies and procedures.
• Oversees accurate processing of procurement actions, including both contract and non-contract purchases, to support operations.
• Researches and develops requisitions, collaborating with staff and vendors to create specifications that meet fiscal and operational requirements.
• Coordinates with headquarters procurement officials to ensure alignment with broader organizational standards.
• Establishes and maintains systems for managing purchase orders and procurement documentation using SAP, ERP, SRM, and other tools.
• Directs stockroom operations, including inventory control, audits, and annual physical inventory, ensuring proper tracking and policy compliance across all units.

Skills

Driving Results

Judgment

Critical Thinking

Communication

Education

Bachelor's degree + 2 years in administrative services

Advanced degree + 1 year in administrative services

Tools

SAP

ERP

SRM

Job description

District 03 / Unit 001 BUSINESS OFFICE Job Number: 03-7722-APM2-10232026-LR

This is a promotional opportunity for permanent DOTD employees only.

About this position:

This position functions as an Administrative Program Manager 2 in the Business Office and serves as the primary assistant to the Administrative Program Manager 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects; must be self-motivated and be able to perform duties independently with broad supervision. The incumbent is the Procurement Specialist for the District and is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The Administrative Program Manager 2 shall serve as direct supervisor over one or multiple Accounting/Administrative positions.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Driving Results:Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
• Making Accurate Judgments:Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Thinking Critically:Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
• Communicating Effectively:Communicates clearly, listens actively, and explains complex ideas well.

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Experience Substitution:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

• Five years of experience in administrative services; OR
• Six years of full-time work experience in any field plus two years of experience in administrative services; OR
• A bachelor's degree plus two years of experience in administrative services; OR
• An advanced degree plus one year of experience in administrative services.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Procurement/Perpetual Inventory:

• Serves as the District’s lead procurement specialist, managing purchasing activities and ensuring compliance with all relevant policies and procedures.
• Oversees accurate processing of procurement actions, including both contract and non-contract purchases, to support operations.
• Researches and develops requisitions, collaborating with staff and vendors to create specifications that meet fiscal and operational requirements.
• Coordinates with headquarters procurement officials to ensure alignment with broader organizational standards.
• Establishes and maintains systems for managing purchase orders and procurement documentation using SAP, ERP, SRM, and other tools.
• Directs stockroom operations, including inventory control, audits, and annual physical inventory, ensuring proper tracking and policy compliance across all units.

Administrative Functions:

• Establishes job duties for direct reports and exercises signatory authority over personnel matters such as leave, evaluations, and corrective actions.
• Serves as the main point of contact for external vendors providing facility and support services (e.g., HVAC, elevators, alarm systems).
• Prepares complex statistical spreadsheets to support management decision-making on procurement activities.
• Tracks and updates data on pending and current acquisitions for all administrative units.
• Provides recommendations on inventory levels and related expenditures to support budget forecasting.

*May be required to perform other duties as necessary, including, but not limited to, emergency/disaster support activities.

Position- Specific Details:

Compensation: $22.10 hourly / $1,768.00 Biweekly

Appointment Type: This position is open to only current DOTD employees; and may be filled by detail to special duty.

Contact Information:

For more information regarding this vacancy, please contact:

Nedra Wells

Administrative Program Manager 3

DOTD-District 03

331-262-6100

Email: [e-mail]

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.