Administrative Program Assistant: International Credential Evaluator

Oregon State University; Corvallis (OR); On-site; USD 29,000 - 44,000; Full time

Job summary

Oregon State University in Corvallis seeks an Administrative Program Assistant: International Credential Evaluator to evaluate foreign credentials for admission eligibility and ensure OSU standards are met. The role involves liaising with prospective students, INTO OSU staff, and agents to communicate policies and procedures.

The position requires strong communication, customer service, and Excel skills, plus experience in busy administrative environments and familiarity with credential

Qualifications

• Three years of office experience including two years at full performance level
• Lead work responsibility or coordination of office procedures
• Strong communication and customer service skills
• Proficient in Excel

Responsibilities

• Evaluate foreign credentials for admission eligibility of prospective international students
• Review status of former/current institution(s) and degree(s) for accreditation
• Prepare contested files for additional reviews
• Generate I-20 immigration documents in SEVIS and send to students
• Explain detailed policies and procedures to persons seeking program information
• Represent the OSU International Admissions office on campus and with partners

Tools

Banner

Salesforce

Job description

Important Notifications:Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.Department:Office of International Admissions-Special Instructions to Applicants:Job Summary:This recruitment will be used to fill one full-time Administrative Program Assistant: International Credential Evaluator position for the Office of International Admissions at Oregon State University (OSU).This position is responsible for evaluating a prospective international student’s ability to be successful and make certain that students are able to meet OSU admissions standards while making the final admit/deny decision regarding OSU pathway programs and degree programs. It is expected that the person in this position consults reference materials that include, but are not limited to, state and federal guidelines, the American Association of Collegiate Registrars and Admissions Officers, and various university publications.This position is responsible for assuring that OSU international admissions standards are maintained and that admissions processes run smoothly, while discussing areas of critical concern with the OSU International Admissions Managers or Director.The person in this position is expected to liaise with a high level of professionalism and service with prospective students, OSU staff, INTO OSU staff, INTO University Partnership staff and INTO affiliated agents throughout the world to communicate OSU international admissions policies and procedures, as necessary.Key ResponsibilitiesEvaluate foreign credentials for admission eligibility of prospective international students and work closely with colleagues to determine credential equivalencies. Review status of former/current institution(s) and degree(s) for accreditation in the country of origin using approved resources to determine whether OSU requirements are met. Prepare contested files for additional reviews.Remain up-to-date on evaluation standards, educational practices and the latest information on academic policy regarding both national and international admissions standards.Determine whether applicants meet minimum language requirements.Generate I-20 immigration documents in the Student and Exchange Visitor Information System (SEVIS) and send to students.Explain detailed policies and procedures to persons who need information about a specific program or policy.Screen problems and resolve issues or recommend alternative courses of action. When needed, refer exceptions to the International Admissions Specialist, Managers or Director.Represent the OSU International Admissions office on campus and be prepared to discuss admissions criteria for all relevant OSU and INTO OSU academic programs.Qualifications:Required Qualifications :Three years of office experience which included two years at full performance level and experience generating documents.Lead work responsibility or coordination of office procedures.Must be a U.S. Citizen or U.S. Permanent Resident to serve as a Designated School Official (DSO) in accordance with federal immigration regulations.Experience working in a busy administrative department.Experience communicating and enforcing policies in a working environment.Experience with electronic databases.Strong communication and customer service skills.Proficient in Excel.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.Preferred Qualifications:Experience with evaluating admissions credentials or auditing applications, programs of study or documents of a similar nature is very strongly preferred. Prior university work experience, including experience with Banner and Salesforce applications.Experience exercising sound independent judgment, while implementing problem-solving and critical-thinking skills.Experience applying policy standards after extensive research while dealing with situations that may include significant ambiguity.Experience working with international populations.Inclusive ExcellenceWorking Conditions/Schedule:Salary Range:$20.98 - $31.63Anticipated Start Date:2026-11-09Anticipated End Date:When applying, please keep in mind this posting will close at 11:59 pm the night before the posted \"end date\". Applications MUST be submitted prior to this deadline.We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.OSU will conduct a review of the National Sex Offender Public website prior to hire.OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail] .