Administrative Professional III

Georgia Tech; Atlanta (GA); On-site; USD 28,000 - 39,000; Full time

Job summary

Georgia Tech in Atlanta is seeking a specialized administrative professional to provide essential services within a campus unit, organizing and preparing correspondence, reports, and other documentation; managing events; and overseeing records management and related administrative activities.

The position frequently interacts with unit management, staff, vendors, and visitors, advising administrative staff and guiding junior personnel, while supporting meetings, travel planning, databases, and

Qualifications

• High school diploma, GED or vocational school diploma.
• Three to four years of related experience.
• Strong organizational and communication skills.

Responsibilities

• Originate and process correspondence, reports, and other documentation.
• Compile, organize, and analyze data for use in reports.
• Plan meetings and other events, including scheduling and reservations.
• Make travel arrangements for unit staff management and staff as directed.
• Maintain office supplies inventory.
• Develop and maintain databases and records management systems.
• Review and resolve routine administrative questions; advise on procedures.
• Provide training and ongoing guidance to administrative staff.
• Perform other duties as assigned.

Skills

Confidential information handling

Meeting coordination

Facilities coordination

Onboarding/offboarding support

Process improvement

Education

High school diploma or GED

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

Georgia Tech Human Resources (GTHR) serves the Institute and its more than 14,000 employees through strategic counsel, employee engagement, and essential human capital management operations. As the people's unit, GTHR is engaged throughout employees' lifetimes at Georgia Tech. Our team works with sensitive employee information and assists in the management of complex employee issues. Professionalism and confidence are of the utmost importance within our team.

What we do:

• Process payroll and maintain employment data for approximately 14,000 active faculty, staff, and students
• Strive to attract, recruit, and retain the best talent in the marketplace.
• Provide immigration, labor, and tax support required for foreign national faculty and staff to work at Georgia Tech and support employees performing services overseas.
• Leverage a market-driven compensation structure to attract and retain employees.
• Advise employees and managers regarding work performance and conflict management.

Job Summary

Provide specialized administrative services within a campus unit, including organizing and preparing correspondence, reports, and other documentation; event management; records management; and related administrative activities. Typical provides guidance to lower-level administrative personnel within the unit.

• This position consistently interacts with unit management and staff, vendors, and office visitors.
• This position typically will advise and counsel: administrative staff.
• This position will supervise: N/A.

Responsibilities

Job Duty 1 - Originate and process correspondence, reports, and other documentation.

Job Duty 2 - Compile, organize, and analyze data for use in reports.

Job Duty 3 - Plan meetings and other events, including scheduling, reservations, arrangements, etc.

Job Duty 4 - Make travel arrangements for unit staff management and staff as directed.

Job Duty 5 - Maintain office supplies inventory.

Job Duty 6 - Develop and maintain databases and records management systems.

Job Duty 7 - Review and resolve routine administrative-related questions and issues; provide input regarding new or revised unit administrative procedures.

Job Duty 8 - Provide training and ongoing work guidance to administrative staff members as required.

Job Duty 9 - Perform other duties as assigned.

Required Qualifications

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Three to four years of job related experience

Preferred Qualifications

Preferred Skills

• Demonstrated ability to manage confidential and sensitive information and exercise appropriate judgment regarding escalation.
• Experience coordinating unit-level meetings, events, or programs, including logistics, materials, and follow-up.
• Ability to support general building or space coordination, including routine facilities issues and access requests.
• Experience supporting unit-level onboarding and offboarding, including coordination with HR, IT, and facilities for access, equipment, and orientation needs.
• Ability to identify process improvement opportunities and help standardize workflows to improve efficiency and consistency within the unit.

Proposed Salary

Pay Range: Up to $24.35/hr.

Knowledge, Skills & Abilities

SKILLS

This job requires advanced general office administration skills, including document processing and management, records management, event management, problem-solving, and office organization. Proficiency with advanced office-related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Location: Atlanta, GA

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest