Administrative Professional 2 20018050

Ohio Department of Rehabilitation and Correction (ODRC); Columbus (OH); On-site; USD 67,767,000 - 74,390,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional to support Education program activities, manage records, and coordinate purchasing and reporting.

You will work under supervision, maintain student apprenticeship records, interact with institutions and parents, and help prepare monthly reports while using DOTS and OnBase.

Qualifications

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• 18 months experience or 18 months training in secretarial/administrative professional field.
• 6 months experience as Administrative Professional 1, 16871.

Responsibilities

• Relieves supervisors of routine administrative duties with knowledge of agency policies and procedures.
• Researches and analyzes information and provides technical advice concerning DOTS and OnBase.
• Reviews policies and standards to assist with audit and accreditation documents for Ohio Central School System (OCSS).
• Provides guidance and trains others on DOTS, OnBase, and/or Special education software.
• Prepares documents for purging and scanning into electronic storage.
• Manages education's business functions and purchases supplies and equipment.
• Acts as liaison between OSC and BOSC staff regarding reports and issues.
• Gathers data and statistics for monthly school district reports including special education and career tech reporting.

Skills

Operational and Administrative Support

Attention to Detail

Customer Service

Education

Associate coursework in secretarial science or business office applications

Tools

DOTS

OnBase

Special education software

Job description

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure, and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

The Job Opportunity and Duties

• Works under general supervision and requires considerable knowledge of agency policies and procedures regarding program activities of Education in order to relieves supervisors of routine administrative duties
• Makes recommendations regarding education policies and procedures
• Researches and analyzes information and provides technical advice and information concerning DOTS and OnBase
• Reviews policies and standards to assist with audit and accreditation required documents for Ohio Central School System (OCSS) and field administration
• Provides guidance and or train others on DOTS, OnBase, and/or Special education software
• Communicates decisions and directives, including education terminology, policies and/or Law requirements
• Responds to requests, scans and emails documents to institutions
• Prepares documents for purging and scanning into electronic storage
• Manages educations business functions for Education
• Purchases supplies and equipment for office staff and field staff and provides support with preparing purchasing requisitions and gets quotes
• Acts as liaison between Operation Support Center (OSC) and BOSC staff concerning complete reports and issues
• Answers inquiries about inmate school records
• Communicates with parents and other agency partners as needed
• Gathers data and/or statistics required for monthly reports for the school district including special education and career tech reporting
• Maintains various student apprenticeship records, adult diplomas, and certificates of completion
• Travels to other institutions and agencies for projects and or meetings
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Work on special projects and/or committees as assigned
• Performs other duties as assigned

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

• Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information

[e-mail]

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$ 23.65

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Operational and Administrative Support

Technical Skills

Customer Service, Administrative support/services

Professional Skills

Attention to Detail

Agency Overview

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.