Administrative Professional 1 - 20024901

Ohio Department of Rehabilitation and Correction (ODRC); Lucasville (OH); On-site; USD 30,000 - 33,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction is seeking an Administrative Support Specialist at the Southern Ohio Correctional Facility in Lucasville, OH. You will type, proofread, edit, and manage a variety of staff documents while handling mail, data entry, scheduling, and telephonic inquiries.

The role requires strong organizational skills, attention to detail, and the ability to work with multiple departments in a secure correctional environment.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Type, proofread, and edit documents.
• Copy, scan, distribute, post, and file correspondence, reports, and memos.
• Perform routine administrative duties including composing routine correspondence.
• Produce typed copies of staff correspondence and logs.
• Direct telephone inquiries from the public to the appropriate staff member.
• Maintain and provide documentation as required by ACA Standards and agency procedures.
• Coordinate and ensure processing of routine tasks.
• Schedule and provide clerical support for appointments and meetings.
• Input data into DOTS Portal System and ORAS as needed.

Skills

Administrative Support/Services

Computer Literacy

Clerical & Data Entry

Attention to Detail

Organizing and Planning

Time Management

Education

Secretarial science or business office applications

Tools

DOTS Portal

ORAS

Job description

What You’ll Do

• Types, proofreads, and edits typed documents
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
• Produces typed copy of staff correspondence, schedules, logs kites and types responses
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
• Directs telephone inquiries from the public to the appropriate staff member
• Inputs data entry into ORAS, as needed
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments
• Provides information and compilation of data
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits)
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in- service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Organization

Rehabilitation & Correction - Southern Ohio Correctional Facility

Agency Contact Name and Information

Personnel Director 740/370-3456/ [e-mail]

Work Location

Southern Ohio Correctional Fac

Primary Location

United States of America-OHIO-Scioto County-Lucasville

Compensation

$22.59

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Computer Literacy, Clerical & Data Entry

Agency Overview

Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!