Administrative Professional 1 (20018049)

State of Ohio; Columbus (OH); On-site; USD 26,000 - 36,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking an Administrative Support/Services professional in Columbus, Ohio. This role supports education-related clerical tasks, prepares records and reports, and handles data and inquiries for the Education Department and Ohio Central School System.

Ideal candidates will have 1 year of relevant secretarial/business office experience or training, with exposure to educational terminology.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

Responsibilities

• Requires considerable knowledge of clerical functions and office procedures to prepare and type correspondence and reports for OCSS from rough draft/copy and oral instructions including educational terminology.
• Prepares and types agendas and reports for education; initiates and signs routine letters of inquiry, in-house memos, etc.
• Gathers, collects and interprets data and/or statistics.
• Types monthly reports for education department.
• Prepares education records and progress of inmate students on Ohio Central School System official transcript.
• Maintains various student apprenticeship records and test results.
• Prepares and types purchase requisitions for education.
• Monitors equipment usage and budgetary constraints.
• Maintains necessary student records and responds to telephone and written inquiries.
• Designs, establishes and maintains record keeping systems.
• Attends meetings, trainings and conferences.
• May give presentations and conduct training.
• Responds both verbally and in writing to questions and concerns.
• Works on special projects and/or committees as assigned.

Skills

Administrative Support/Services

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Rehabilitation & Correction - Operation Support Center

Work Location: 1980 West Broad Street
Columbus, Ohio, 43223
United States

Compensation: $22.59

Schedule: Permanent - Full Time

Work Hours: no specified

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Administrative Support/Services

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov.

What You'll Do

• Requires considerable knowledge of clerical functions and office procedures in order to prepare and type correspondence and reports for OCSS from rough draft/copy and oral instructions which includes educational terminology
• Prepares and types agendas and reports for education Initiates and signs routine letters of inquiry, in-house memos, etc. Gathers, collects and interprets data and/or statistics
• Types monthly reports for education department
• Prepares education records and progress of inmate students on Ohio Central School System official transcript
• Maintains various student apprenticeship records and test results
• Prepares and types purchase requisitions for education
• Monitors equipment usage and budgetary constraints
• Maintains necessary student records and responds to telephone and written inquiries
• Designs, establishes and maintains record keeping systems
• Attends meetings, trainings and conferences
• May give presentations and conduct training
• Responds both verbally and in writing to questions and concerns
• Works on special projects and/or committees as assigned

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

Why Work For The State Of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.