Administrative Professional 1

Ohio Department of Youth Services; Circleville (OH); On-site; USD 47,000 - 55,000; Full time

Job summary

The Ohio Department of Youth Services invites applications for an Administrative Professional 1 at Circleville Juvenile Correctional Facility. This position provides essential clerical support, coordinates daily workflow, and maintains confidential youth files in accordance with ACA and agency policy.

Primary duties include drafting correspondence, preparing reports, scheduling, data entry, and ensuring documents are scanned and stored in Onbase.

Qualifications

• 1 yr trg. or 1 yr exp. in secretarial science or business office applications.
• Experience handling confidential youth files and ACA documentation.
• Strong organization and data management skills.

Responsibilities

• Provide secretarial assistance, draft correspondence, and prepare reports.
• Coordinate daily workflow, schedule meetings, and maintain youth files.
• Scan documents to Onbase and ensure proper document archival.

Skills

Administrative Support

Attention to Detail

Written Communication

Problem Solving

Job description

DYS is seeking an Administrative Professional 1 to join our diverse team! This person will oversee facility functions while providing valuable mentorship, experience, and knowledge to the youth in our care. The ideal candidate will be a strong leader with a solid background and a passion to habilitate youth.

Specifically, The Administrative Professional 1 Will

• Provide secretarial assistance to assigned unit by performing routine administrative tasks (e.g., drafts correspondence, researches responses to inquiries, compiles data, coordinates daily workflow of office); prepares reports, schedules, spreadsheets, and documents; proofreads and makes corrections to all prepared documents; maintains all youth files and other confidential documents as required by policy; assists in providing documentation and maintenance of American Correctional Association (ACA) files and any other audit files; maintains unit documents (e.g., Unit Plan, House Meeting Binder, and Signed Post Orders); maintains DYS approved Youth Management Systems; produces typed notes or dictation to provide memos, correspondence, and monthly reports to appropriate parties.
• Provides clerical support (e.g., answers telephone, responds to inquiries and/or transfers calls to appropriate staff, makes copies); screens, sorts, and routes mail and correspondence for unit; orders and maintains inventory of office/unit supplies; maintains office machines and makes arrangements for repair services as needed (e.g., copier, printers); ensures all documents are scanned to Onbase, property sheet, certificate, etc.
• Copies and distributes meeting minutes; attends and participates in workshops, seminars, lectures, and trainings; prepares for unit meetings (e.g., creates agenda, gathers relevant materials, sends invites, sets up meeting space, distributes pre-meeting information, records and distributes minutes, tracks actions items); performs other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

Job Skills

Administrative Support/Services

Organization

Youth Services - Circleville Juvenile Correctional Facility

Work Location: Circleville Juvenile Correctn

Primary Location: United States of America-OHIO-Pickaway County-Circleville

Compensation

$22.59 - $26.54

Schedule

Full-time

Work Hours

6 am - 2 pm

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Juvenile Corrections

Professional Skills

Attention to Detail, Problem Solving, Written Communication

Agency Overview

We are transforming and saving lives at DYS! A safer Ohio: one youth, one family and one community at a time. Our mission at the Ohio Department of Youth Services (DYS) is to improve Ohio's future by habilitating youth and empowering families and communities. We believe that all youth will be given an opportunity to live up to their greatest potential and staff are our greatest resource. DYS is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10-21, who have been adjudicated and committed by one of Ohio's 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. DYS reaches thousands of youth in facilities and those on parole.

Our Guiding Principles

• Demonstrate staff are our greatest resource
• Treat everyone with respect
• Cultivate a trauma responsive environment for staff and youth to thrive
• Provide the best support and services for youth and families
• Advance our culture of inclusion through understanding and appreciating staff and youth differences
• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve
• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.