Administrative Production Assistant

Elsevier; Washington (District of Columbia); On-site; USD 37,000 - 61,000; Full time

Job summary

Elsevier Health seeks an Administrative Production Assistant to support the Studio Team in delivering high-quality health education video content. You will handle production administration, including script management, document organization, database maintenance, and cross-functional studio operations.

You will collaborate with the Head of Content and studio teams to ensure content assets and workflows stay accurate, organized, and accessible, enabling timely releases and client reviews.

Qualifications

• Experience supporting the administrative side of video production or relevant education background in Film Production or related field of study.
• Knowledge of film/video production and content creation workflows.
• Experience using Microsoft and Google applications.
• Familiarity with Dropbox; experience or familiarity with Adobe DAM is a plus.
• Ability to manage multiple projects and priorities simultaneously.
• Ability to work independently and manage time effectively.
• Strong organizational skills with excellent attention to detail.
• Strong written and verbal communication skills, with healthcare, medical, or patient education content experience considered a plus.

Responsibilities

• Conform scripts after video releases.
• Create and manage task manager (currently Asana) tasks for ongoing video projects.
• Add updates, information, documents, and templates into project tasks.
• Create and properly store outline and script documents for medical experts and production staff.
• Maintain organization and version control of outlines, scripts, TOCs, and related documents.
• Update databases as needed.
• Partner with the Client Services team to send review script sets to clients.
• Create or update TOCs, draft video release communications, maintain digital asset systems, support studio requests, and submit award nominations.

Skills

Administrative support

Video production

Project coordination

Attention to detail

Communication skills

Time management

Healthcare content exposure

Education

Film Production background

Tools

Microsoft Office

Google Workspace

Dropbox

Adobe DAM

Job description

Are you passionate about supporting the creation of impactful health education content that helps improve patient outcomes?

Do you thrive in an organized, collaborative environment where you can manage projects and play a key role in the video production process?

About our Team

Elsevier Health applies innovation, facilitates insights, and helps drive more informed decision‑making for our customers across global health. We support health providers by providing accessible, trusted evidence‑based information; prepare more medical and nursing students with effective tools and resources; provide insights that help clinicians improve patient outcomes; and support a more personalized and localized healthcare experience. All for the benefit of every patient.

About the Role

The Administrative Production Assistant partners with the Studio Team to support the delivery of high‑quality health education video content. This role focuses primarily on production administration, including script management, document organization, database maintenance, and supporting cross‑functional studio operations. The position works closely with the Head of Content and teams across the studio to ensure content assets, documentation, and workflows remain accurate, organized, and accessible.

Responsibilities

• Conform scripts after video releases
• Create and manage task manager (currently Asana) tasks for ongoing video projects
• Add updates, information, documents, and templates into project tasks
• Create and properly store outline and script documents for medical experts and production staff
• Maintain organization and version control of outlines, scripts, TOCs, and related documents
• Update databases as needed
• Partner with the Client Services team to send review script sets to clients
• Create or update TOCs, draft video release communications, maintain digital asset systems, support studio requests, and submit award nominations

Requirements

• Experience supporting the administrative side of video production or relevant education background in Film Production or related field of study
• Knowledge of film/video production and content creation workflows
• Experience using Microsoft and Google applications
• Familiarity with Dropbox; experience or familiarity with Adobe DAM is a plus
• Ability to manage multiple projects and priorities simultaneously
• Ability to work independently and manage time effectively
• Strong organizational skills with excellent attention to detail
• Strong written and verbal communication skills, with healthcare, medical, or patient education content experience considered a plus

Work in a Way That Works for You

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long‑term goals.

Working Pattern

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

U.S. National Base Pay Range: $36,700 - $61,300. Geographic differentials may apply in some locations to better reflect local market rates.If performed in Maryland, the base pay range is $38,600 - $64,400.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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