Administrative Practice Coordinator

Michael Page; New York (NY); Híbrido; USD 85 000 - 105 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Dental insurance

Vision insurance

401(k) with match

Generous PTO

35-hour work week

Overtime pay (1.5x)

Resumo da oferta

Michael Page is seeking an Administrative Practice Coordinator in New York City to support attorneys with complex administrative tasks, calendar management, and travel arrangements, including visa and passport materials. The role collaborates with practice group partners and business services to ensure exceptional client service in a hybrid NYC office.

The position requires 2+ years in a legal environment, strong organizational and communication skills, and flexibility for later shifts.

Qualificações

• 2+ years of experience in a legal environment.
• Strong organizational and multitasking skills under time pressure.
• Flexibility to work later hour shifts (12:00PM-8:00PM or 2:00PM-10:00PM).
• Ability to work overtime hours as needed.
• Excellent written and verbal communication abilities.
• Proficiency with office software, including Microsoft Office Suite.
• Attention to detail and proactive problem-solving.
• Ability to work effectively in a busy environment.

Responsabilidades

• Coordinate travel arrangements and manage calendaring.
• Enter attorney's time, expense reports, and assist with paying vendor invoices.
• Organize and maintain legal documents and records.
• Triage high-volume inboxes and flag time-sensitive emails for Partners.
• Assist with drafting and editing correspondence and legal documents.
• Support the billing team with budgets, status reports, and billing communications.
• Plan and coordinate team meetings and events.

Conhecimentos

Organization

Multitasking

Communication

Attention to detail

Time management

Flexibility

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

The Administrative Practice Coordinator will support attorneys by managing administrative tasks, coordinating travel arrangements, supporting business development and marketing efforts and executing other complex tasks and projects. The Administrative Practice Coordinator collaborates closely with the practice group partners along with other Firm departments and business services professionals to ensure exceptional client service to ensure coverage later into the evening.

This top ranked Am Law 100 has over 50 practice areas and offices in 21 major hubs around the world. This role is hybrid in the NYC office, based in Midtown Manhattan.

Description

• Performs various complex assignments under time-sensitive deadlines, such as coordinating travel (including visa and passport materials) and managing calendaring and scheduling requests.
• Enter attorney's time, expense reports and assit with paying vendor invoices.
• Organize and maintain legal documents and records.
• Triage high-volume inboxes - flagging time sensitive emails that require attention and providing Partner's with list of items that need to be actioned.
• Assist with drafting and editing correspondence and legal documents.
• Support the billing team with budget requets, status reports, and other billing related communications.
• Support in planning and coordinating team meetings and events.

Profile

A successful Administrative Practice Coordinator should have:

• 2+ years of experience working in a legal environment, paralegal experience preferred but not required
• Strong organizational and multitasking skills and ability to perform under time-sensitive, high pressure situations.
• Flexibility to work later hour shifts (12:00PM-8:00PM or 2:00PM-10:00PM)
• Ability to work overtime hours as needed.
• Excellent written and verbal communication abilities.
• Proficiency with office software and tools, including Microsoft Office Suite.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work effectively in a busy environment.

Job Offer

• Annual salary ranging from $85,000 to $105,000 with strong overtime potential with 1.5 hourly rate compensation for overtime hours.
• Comprehensive benefits package including health, dental, vision, and 401k with a match.
• Generous PTO time and 35 hour work week.
• Later day schedule, perfect for candidate seeking more flexibility during the day.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.