Administrative / Personal Assistant

Lispeech; Stony Brook (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Long Island Speech is seeking an adaptable Administrative / Personal Assistant for its Stony Brook office. The ideal candidate will manage calendars, support communication across the organization, and coordinate events. A successful applicant will have at least 3 years of experience in a similar role and possesses excellent organizational skills.

Benefits

Medical, Dental & Vision

401k

PTO

PFMLA - Up to 12 weeks paid

Qualifications

• Minimum of 3+ years of administrative assistant work experience.
• Preferred experience in a fast-paced professional services firm.
• Highly motivated, organized, and excellent written communication skills.

Responsibilities

• Manage professional and personal calendars for Owner and COO.
• Liaise between office locations and serve as point of contact for calls.
• Plan and coordinate corporate events and meetings.

Skills

Communication skills

Organization

Interpersonal skills

Problem solving

Tools

Google Docs

Excel

MS Office

Job description

ADMINISTRATIVE / PERSONAL ASSISTANT

Long Island Speech is looking for an adaptable, highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Administrative Assistant and Personal Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island.

Requirements Include:

Maintain confidentiality at all times

Valid driver’s license

Hours will vary and will be discussed at the interview

Liaise between all office locations, including staff and patients

Manage professional and personal calendars

Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc.

Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Google Meet, Zoom, etc.

Schedule all interviews

Serve as first point of contact for incoming calls, take detailed messages and prioritize information

Communication skills a MUST - Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc.

Maintain a high level of executive support skills including excellent communication, business writing, grammar, and proofreading skills

Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information

Create reports including monthly patient reviews, yearly personal/professional purchase report, payroll, etc.

Establish effective working relationships with all colleagues and other leadership, administration staff and departments

Perform other related duties and responsibilities as required/requested

You will need:

Minimum 3+ years of administrative assistant work experience

Previous experience in a fast-paced professional services firm is preferred

Highly motivated with excellent organizational and interpersonal skills

Proficient in Google docs and Excel and MS Office

Create excel charts/spreadsheets

Technology savvy in using various internal electronic systems and applications

Demonstrated experience in handling multiple priorities and high degree of timely delivery of work

Ability to be resourceful and problem solving

Exceptional professional demeanor and etiquette

Meticulous attention to detail, organization and follow-up

Demonstrated team player with a flexible personality and positive attitude

Must be able to work flexible hours, if necessary

Benefits:

Medical, Dental & Vision with a flex spending card

401k

PTO

PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member

Compensation: $45,000 - $55,000 based on experience

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