Administrative Ops Specialist - Finance & Travel

Arizona State University; Washington (District of Columbia); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Commuter benefits

Job summary

The McCain Institute, part of Arizona State University and based in Washington, DC, seeks a full-time Administrative Operations Specialist reporting to the Finance Manager. The role covers financial administration, executive travel support, and HR administration for the Institute, including reviewing procurement, maintaining records, and coordinating Sedona invoicing.

Primary duties include arranging travel for the Chief Program Officer, processing reimbursements, and supporting routine HR

Qualifications

• Bachelor's degree and three (3) years of related experience or an equivalent combination of experience and training.
• Experience applying financial, HR, travel and project-management processes.
• Familiarity with procurement, expense submissions, and recordkeeping.

Responsibilities

• Review SharePoint procurement submissions and Concur trip requests for completeness and documentation.
• Approve SharePoint submissions and route Concur submissions for final approval.
• Coordinate Sedona financial administration including invoicing and vendor setup.
• Monitor transactions, payments, and maintain supporting documentation.
• Arrange travel for the Chief Program Officer and manage related expenses.
• Support routine human resources processes.

Skills

Communication skills

Attention to detail

Education

Bachelor's degree and 3 years experience

Tools

Microsoft Office Suite

Excel

Outlook

Word

Workday

Concur

Asana

Job description

The McCain Institute, part of Arizona State University and based in Washington, DC, seeks a full-time Administrative Operations Specialist reporting to the Finance Manager. The role covers financial administration, executive travel support, and HR administration for the Institute, including reviewing procurement, maintaining records, and coordinating Sedona invoicing.

Primary duties include arranging travel for the Chief Program Officer, processing reimbursements, and supporting routine HR