Administrative Operations & Finance Specialist

Arizona-State-University; Washington (District of Columbia); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Commuter benefits

Job summary

The McCain Institute, part of Arizona State University, seeks a full-time Administrative Operations Specialist in Washington, DC. You will manage financial administration, travel support for the Chief Program Officer, and HR processes, aligning with university policies and procedures.

You will coordinate procurement, invoicing, and expense documentation, while ensuring accurate records and timely reporting for year-end activities.

Qualifications

• Bachelor's degree and 3 years of relevant experience, or equivalent combination.
• Proficiency in Excel, Outlook, Word; strong numerical and recordkeeping skills.
• Ability to learn Workday, Concur, and Asana.
• Excellent attention to detail and professional communication.

Responsibilities

• Financial administration and transaction oversight with complete documentation.
• Review SharePoint procurement submissions, Concur trip requests, and expense reports; route for final approval.
• Coordinate Sedona financial administration, vendor setup, invoicing, and payments.
• Support Chief Program Officer travel arrangements and expense reporting.
• Assist with routine HR activities and recordkeeping.

Skills

Excel

Outlook

Word

Communication

Attention to detail

Education

Bachelor's degree

Tools

Workday

Concur

Asana

SharePoint

Sedona

Job description

The McCain Institute, part of Arizona State University, seeks a full-time Administrative Operations Specialist in Washington, DC. You will manage financial administration, travel support for the Chief Program Officer, and HR processes, aligning with university policies and procedures.

You will coordinate procurement, invoicing, and expense documentation, while ensuring accurate records and timely reporting for year-end activities.