Administrative Operations Specialist

JM Test Systems, LLC.; Odessa (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and company holidays

HSA with employer contribution

Training and development opportunities

Job summary

JM Test Systems, LLC. in Odessa, TX is seeking an Administrative Operations Specialist to keep daily operations on track and support multiple departments.

You will manage schedules, records, orders, purchasing, invoicing, and service coordination with a focus on accuracy and efficiency. The role requires a high school diploma (or equivalent) with 2+ years in administrative or operations roles, strong organization, and excellent communication skills.

Qualifications

• Requires high school diploma or equivalent and 2+ years in admin, operations, customer service, or office support.
• Strong organization and attention to detail with ability to manage shifting priorities.
• Clear written and verbal communication and professional, customer-focused approach.

Responsibilities

• Keep daily operations on track and coordinate activities across departments to ensure tasks are completed accurately and on time.
• Support leaders and teams by managing emails, calls, and scheduling so leaders stay focused on the business.
• Deliver responsive service as a trusted point of contact for employees, customers, and vendors with quick, accurate answers.

Skills

Attention to detail

Communication skills

Organizational skills

Independent worker

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office

ERP/CRM/HRIS systems

Job description

About JM Test Systems

JM Test Systems provides calibration, test and measurement equipment, and technical services across multiple business segments and service locations. We help customers in industrial, energy, manufacturing, and other demanding environments keep critical instruments accurate, compliant, and ready to perform.

JM Test Systems provides calibration, test and measurement equipment, and technical services across multiple business segments and service locations. We help customers in industrial, energy, manufacturing, and other demanding environments keep critical instruments accurate, compliant, and ready to perform.

Job Summary — The Opportunity

Our Odessa team depends on someone who keeps the details on track so everyone else can focus on serving customers. As our Administrative Operations Specialist, you'll be that person.

In this role, you will support multiple departments and leaders, coordinate daily operations, and serve as a go-to contact for employees, customers, and vendors. One day you might be managing schedules and records; the next, helping with orders, purchasing, invoicing, or service coordination. Along the way, you'll have a real opportunity to spot better ways of working and help put them in place.

You’ll thrive here if you enjoy variety, like solving problems, and take pride in getting the details right in a fast-paced environment.

Key Responsibilities & Outcomes

• Keep daily operations on track. Coordinate activities across assigned departments so tasks are completed accurately and on time.
• Support leaders and teams. Manage emails, calls, and scheduling so leaders can stay focused on the business.
• Deliver responsive service. Be a trusted point of contact for employees, customers, and vendors, providing quick, accurate answers.
• Keep information reliable. Prepare and maintain reports, records, and data across company systems so teams can trust what they find.
• Support core business processes. Assist with order processing, purchasing, invoicing, and service coordination as needs arise.
• Improve how work gets done. Monitor workflows, suggest improvements, and help implement more efficient practices and company projects.

What You Bring

• Required: High school diploma or equivalent and 2+ years of administrative, operations, customer service, or office support experience.
• Required: Strong organization and attention to detail, with the ability to manage shifting priorities.
• Required: Clear written and verbal communication and a professional, customer-focused approach.
• Required: Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Required: Dependable and self-motivated, comfortable working independently and as part of a team.
• Preferred: Associate's or bachelor's degree, experience with ERP, CRM, or HRIS systems, or experience supporting multiple departments.

Why JM Test Systems?

You’ll see many parts of the business, work alongside collaborative teams, and have room to grow your skills and your career. We value accountability, continuous improvement, and exceptional service, and your ideas for doing things better will be heard.

Benefits

• Medical, dental, and vision insurance
• HSA with employer contribution
• Paid time off and company holidays
• 401(k) retirement plan with company matching
• Company-paid life insurance
• Supplemental insurance policies
• Training and development opportunities
• Opportunities for continued growth within JM Test Systems

Equal Opportunity Employer

JM Test Systems is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

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