Administrative Operations Secretary, DOT Human Resources Unit, ad closes 11/10/2026

Montgomery County Public Schools, MD; Rockville (MD); On-site; USD 40,000 - 54,000; Full time

Job summary

Montgomery County Public Schools in Rockville, MD seeks an Administrative Operations Secretary to support the DOT Human Resources Unit. This position handles varied office tasks, correspondence, data entry, and report preparation to keep HR operations running smoothly.

Strong customer service skills, proficiency with MS Office and Google Suite, and the ability to manage multiple duties with accuracy are essential. Bilingual skills are a plus, and some supervisory experience is valued.

Qualifications

• High School or GED diploma required.
• Associates degree preferred.
• Minimum two years of experience in a busy office environment with some supervisory experience.
• Experience supporting managers and HR processes desirable.

Responsibilities

• Provide office and secretarial support for the DOT HR Unit.
• Assist with reports, data gathering, and documentation.
• Coordinate scheduling, communications, and filing.
• Ensure supplies and equipment are maintained; handle dictation as needed.

Skills

Customer service

Bilingual

Education

High School diploma or GED

Associate degree preferred

Tools

MS Office

Google Suite

Job description

Job Description - Administrative Operations Secretary, DOT Human Resources Unit, 8hrs/12mo, Ad closes 11/10/2026 (2600799)

Job Description

Administrative Operations Secretary, DOT Human Resources Unit, 8hrs/12mo, Ad closes 11/10/2026

Job Specific Information : Seeking qualified candidates to support the Division of Transportation Services (DOT) Human Resources unit. Experience in customer service, MS Office, Google Suite, and HR processes desirable. Bilingual skills a plus.

MCPS Official Job Description

Summary Description:
Under general supervision, performs varied office and secretarial work for managers and staff in the Division of Transportation (DOT) Human Resources Unit. The class consists of positions serving as the principal office support for supervisory staff at a service centre. This level deals with matters requiring research, investigation or analysis, and consideration of several variables before acting. Employees exercise considerable initiative by anticipating requirements of manager and staff for information, assembling information for reports coming due, and tracking events or situations to keep managers and staff informed. Employees ensure either personally or through others that office support is available on a timely basis to serve staff, that adequate supplies are on hand, and that equipment is in good condition. The work requires an understanding of departmental and divisional organisation, subunits and MCPS functional relationships. Computer skills and software knowledge are a normal requirement of this position. Physical Demands: Positions typically require sustained use of keyboard devices. Special Requirements:

Knowledge Skills Abilities:
Knowledgeable of MCPS organisation and functions, office policies and regulations. Considerable knowledge of business English, spelling, general vocabulary, and arithmetic; considerable knowledge of modern office practices, procedures, and equipment; working knowledge of the general organisation and functions of the major units of MCPS. Ability to keep complex records, assemble and organise data and to prepare reports from such records; ability to compose memoranda and letters from general instructions; ability to carry out continuing assignments on own initiative; ability to take rapid and accurate dictation from individuals or group meetings may be required for some positions. Ability to effectively utilise the MS/Office suite for all service centre tasks. Skill in the proficient operation of desktop/laptop computers. Good oral and written communications and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
Education Training Experience:
High School or GED diploma required. Associates degree preferred. Minimum two years of experience with in a busy office environment which included some supervisory experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None

Job

Job Grade : 14 Optimal Qualified

Organization

Offices

Schedule

Full-time | 1.000 (80 hours bi-weekly)

Working Months : 12

Shift

Day Job