Administrative Operations Secretary, DOT Human Resources Unit, 8hrs/12mo, Ad closes 11/10/2026

Montgomery County Public Schools; Rockville (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

Montgomery County Public Schools in Rockville seeks a Clerical/Secretarial assistant in the Division of Transportation (DOT) Human Resources Unit. Under general supervision, you will provide office support for managers and staff, handle information gathering for reports, and help keep staff informed.

Requirements include high school diploma or GED, with an associate degree preferred, and at least two years in a busy office.

Qualifications

• High school diploma or GED required; an associate degree preferred.
• Minimum two years of experience in a busy office environment, including supervisory exposure.
• Knowledge of MCPS policies, English usage, and office procedures.

Responsibilities

• Provide varied office and secretarial support for managers and staff.
• Assemble information for reports and track events to keep managers informed.
• Ensure office support, supplies, and equipment are maintained and available.

Skills

MS Office

MCPS knowledge

Record keeping

Data reporting

Dictation

Communication skills

Human relations

Education

High School diploma or GED

Associates degree preferred

Tools

MS Office

Job description

Summary Description

Under general supervision, performs varied office and secretarial work for managers and staff in the Division of Transportation (DOT) Human Resources Unit. The class consists of positions serving as the principal office support for supervisory staff at a service center. This level deals with matters requiring research, investigation or analysis, and consideration of several variables before acting. Employees exercise considerable initiative by anticipating requirements of manager and staff for information, assembling information for reports coming due, and tracking events or situations to keep managers and staff informed. Employees ensure either personally or through others that office support is available on a timely basis to serve staff, that adequate supplies are on hand, and that equipment is in good condition. The work requires an understanding of departmental and divisional organization, subunits and MCPS functional relationships. Computer skills and software knowledge are a normal requirement of this position. Physical Demands: Positions typically require sustained use of keyboard devices. Special Requirements:

Summary Description

Under general supervision, performs varied office and secretarial work for managers and staff in the Division of Transportation (DOT) Human Resources Unit. The class consists of positions serving as the principal office support for supervisory staff at a service center. This level deals with matters requiring research, investigation or analysis, and consideration of several variables before acting. Employees exercise considerable initiative by anticipating requirements of manager and staff for information, assembling information for reports coming due, and tracking events or situations to keep managers and staff informed. Employees ensure either personally or through others that office support is available on a timely basis to serve staff, that adequate supplies are on hand, and that equipment is in good condition. The work requires an understanding of departmental and divisional organization, subunits and MCPS functional relationships. Computer skills and software knowledge are a normal requirement of this position. Physical Demands: Positions typically require sustained use of keyboard devices. Special Requirements:

Job Specific Information

Seeking qualified candidates to support the Division of Transportation Services (DOT) Human Resources unit. Experience in customer service, MS Office, Google Suite, and HR processes desirable. Bilingual skills a plus.

Job

Clerical/Secretarial

Job Grade

14

Organization

Offices

Primary Location

Rockville

Schedule

Full-time

Working Months

12

Shift

Day Job

Job Posting

Oct 30, 2026, 8:10:13 PM

Knowledge Skills Abilities

Knowledgeable of MCPS organization and functions, office policies and regulations. Considerable knowledge of business English, spelling, general vocabulary, and arithmetic; considerable knowledge of modern office practices, procedures, and equipment; working knowledge of the general organization and functions of the major units of MCPS. Ability to keep complex records, assemble and organize data and to prepare reports from such records; ability to compose memoranda and letters from general instructions; ability to carry out continuing assignments on own initiative; ability to take rapid and accurate dictation from individuals or group meetings may be required for some positions. Ability to effectively utilize the MS/Office suite for all service center tasks. Skill in the proficient operation of desktop/laptop computers. Good oral and written communications and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Education Training Experience

High School or GED diploma required. Associates degree preferred. Minimum two years of experience with in a busy office environment which included some supervisory experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None