Administrative Operations & Records Specialist

Florida; Tallahassee (FL); On-site; USD 36,000 - 66,000; Full time

Benefits offered by this job

Annual leave

Sick leave

Health insurance

Retirement plan

Job summary

The Florida Department of Health in Tallahassee seeks a BUSINESS CONSULTANT I to perform professional administrative tasks, manage correspondence, and coordinate programmatic work within the Bureau of Radiation Control. This role requires handling records, deposits, and purchasing processes while ensuring timely responses to inquiries.

Responsibilities include maintaining the bureau's email inbox, managing records retention and disposal, reconciling deposits in FIS, and coordinating MFMP

Qualifications

• Three years of professional administrative or office management experience; high school diploma may substitute for one year of experience.
• Willing to work before, during, and/or beyond normal hours in emergencies.
• Authorized to work in the United States without employer sponsorship.
• Must physically come into the office to perform duties.

Responsibilities

• Perform professional administrative work for the Bureau of Radiation Control; manage correspondence and document tracking; coordinate programmatic tasks with other areas within the bureau.
• Coordinate assignments and responses for the bureau’s email inbox; maintain tracking to meet established timeframes.
• Coordinate all public records requests and maintain the bureau’s records management system; advise on disposal requirements and retention policy.
• Process and reconcile deposits, prepare reports in FIS; maintain revenue records and support journal transfers.
• Oversee MFMP purchasing processes: requisitions, orders, invoices, and vendor communications; track deliveries and sign paperwork as needed.
• Serve as inventory delegate; manage statewide physical inventory and property tracking; provide staff training on record disposal and scanning standards.

Skills

Microsoft Office

Records management

Verbal and written communication

Prioritization and organization

Education

High school diploma

Tools

MFMP

FIS

Records Management System

Job description

The Florida Department of Health in Tallahassee seeks a BUSINESS CONSULTANT I to perform professional administrative tasks, manage correspondence, and coordinate programmatic work within the Bureau of Radiation Control. This role requires handling records, deposits, and purchasing processes while ensuring timely responses to inquiries.

Responsibilities include maintaining the bureau's email inbox, managing records retention and disposal, reconciling deposits in FIS, and coordinating MFMP