Administrative Operations Leader: Build Systems & Teams

Steadfast Alliance; San Antonio (TX, FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance with employer contrib

Dental, Vision, and Ancillary

Disability Insurance

Life insurance

Paid time off and holidays

Job summary

Steadfast seeks an Administrative Manager to lead a large team of administrative professionals and oversee workflows that support Steadfast’s divisions. This hands-on leader will identify gaps, document procedures, and drive improvements across administrative operations.

You will collaborate with the Financial Manager and CFO to align admin processes with financial reporting needs, while building strong, organized systems that scale with growth.

Qualifications

• Experience leading a sizable administrative team.
• Experience managing office operations and admin workflows.
• Ability to develop procedures and streamline processes.
• Experience supporting software transitions and employee training.
• Strong written and verbal communication skills.
• Knowledge of project coordination between field, admin, and finance.

Responsibilities

• Lead a large team of administrative professionals across divisions.
• Develop standard operating procedures for each division.
• Coordinate with field operations and finance to align administrative and financial reporting needs.
• Plan and lead software transitions and training for staff.
• Ensure accuracy, organization, and timely completion of administrative work.
• Provide updates to leadership on priorities and progress.

Skills

Administrative management

Team leadership

Process improvement

Documentation and workflow

Software implementations

Communication skills

Organization and prioritization

Client/vendor coordination

Education

Bachelor's degree in business administration or related field

Tools

QuickBooks

NetSuite

Buildertrend

Microsoft Office Suite

Job description

Steadfast seeks an Administrative Manager to lead a large team of administrative professionals and oversee workflows that support Steadfast’s divisions. This hands-on leader will identify gaps, document procedures, and drive improvements across administrative operations.

You will collaborate with the Financial Manager and CFO to align admin processes with financial reporting needs, while building strong, organized systems that scale with growth.