Administrative Operations Coordinator

Universal Technical Institute, Inc.; Smyrna (GA); On-site; USD 30,000 - 36,000; Full time

Job summary

Universal Technical Institute, Inc. in Smyrna, Georgia seeks an Administrative Operations Coordinator to provide comprehensive administrative support to campus leadership, faculty, and staff. The role handles onboarding documentation, event coordination, and records management to ensure efficient daily operations.

The position supports compliance efforts and facilitates communication across departments. Compensation ranges from $22-26.00 per hour for an on-site role, with local travel up to 5%

Qualifications

• Requires high school diploma or GED; associate degree preferred.
• Minimum of three years of administrative experience.
• Experience in post-secondary education preferred.
• Ability to complete tasks with minimal supervision.
• Strong communication and organizational skills.

Responsibilities

• Serve as first point of contact for faculty, staff, students, and visitors.
• Coordinate and track new hire documentation, including I-9 compliance.
• Maintain organized records for personnel, compliance, and accreditation.
• Assist with scheduling meetings, campus events, and leadership calendars.
• Prepare and distribute reports and official documents.
• Support accreditation and regulatory processes with documentation.

Skills

Communication

Problem-solving

Active listening

Time management

Confidentiality

Customer relations

Education

High school diploma or GED

Associate's degree in business or related field

Tools

Productivity software

Job description

Administrative Operations Coordinator

• UTI Division
• Smyrna, Georgia
• OnSite
• 11595

Job Description

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

The compensation for this position ranges from $22-26.00 per hour.

What You'll Do

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
• Coordinate and track new hire documentation, including I-9 compliance and credential verification
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
• Assist with scheduling meetings, campus events, and coordinating leadership calendars
• Prepare and distribute reports, correspondence, and official documents
• Support accreditation and regulatory processes by gathering and submitting required documentation
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
• Coordinate office supply inventory and manage orders
• Assist with special projects assigned by campus leadership
• Other duties as assigned

What You'll Bring

• High school diploma or GED (required); Associate’s degree in business or related field (preferred)
• Minimum of three (3) years of administrative experience (required)
• Experience in post-secondary education (preferred)
• Apply knowledge and skills to complete tasks with minimal supervision
• Identify straightforward problems and recommend potential solutions
• Communicate clearly and effectively with peers and stakeholders
• Demonstrate active listening and empathy in interactions
• Participate in presentations or facilitate small group discussions
• Manage multiple tasks in a dynamic environment
• Use productivity software and collaboration tools with confidence
• Show initiative and accountability for assigned outcomes
• Perform routine tasks and seek guidance for new situations
• Builds strong customer relationships and delivers customer-centric solutions
• Achieves results consistently, even in tough circumstances
• Develops and delivers multi-mode communications tailored to diverse audience needs
• Seeks new growth opportunities and challenges through formal and informal development channels
• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders
• Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• Local travel required (up to 5%)

About Us

Universal Technical Institute, Inc. is a national leader in workforce solutions for transportation, skilled trades and healthcare/dental. Across our two brands, Universal Technical Institute (UTI) and Concorde Career Colleges, we share a common purpose: to prepare students for careers in high-demand fields. Just as we invest in our students’ futures, we invest in our people by creating opportunities to grow, contribute and build rewarding careers while making a lasting difference in the lives of students, employers and the communities we serve.