Administrative & Operations Coordinator

PrincePerelson and Associates; Salt Lake City (UT); On-site; USD 60,000 - 70,000; Full time

Job summary

PrincePerelson and Associates is seeking an Administrative & Operations Coordinator to support across the organization. You'll partner with leadership and the Marketing team to coordinate company events, industry trade shows, meetings, employee travel, vendors, schedules, and special projects.

This role is ideal for someone who enjoys managing details, balancing multiple priorities from planning through execution, and helping teams stay organized and connected.

Qualifications

• 3+ years of experience in administrative coordination, operations, event coordination, project coordination, executive assistance, or a related role.
• Experience coordinating company events, conferences, trade shows, meetings, or employee activities is strongly preferred.
• Experience arranging domestic business travel and preparing detailed itineraries preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects, schedules, vendors, and deadlines simultaneously.
• Excellent written and verbal communication skills, with a professional and approachable demeanor.
• Proactive mindset with the ability to anticipate needs, take initiative, and follow through independently.

Responsibilities

• Coordinate events, conferences, tradeshows, trainings, meetings, and employee activities from planning through completion.
• Manage event timelines, schedules, registrations, attendee lists, materials, shipments, supplies, and on-site logistics.
• Coordinate employee participation and communicate schedules, travel details, expectations, and event information.
• Partner with vendors, venues, hotels, event organizers, and external service providers to obtain quotes, confirm services, and coordinate orders.
• Track deadlines, budgets, deliverables, and invoices while proactively resolving logistical challenges.
• Assist with event-related travel and provide on-site support as needed.
• Coordinate domestic business travel, including flights, hotels, rental cars, ground transportation, and detailed itineraries.
• Communicate travel arrangements and schedules to employees, managers, and other participants.
• Manage itinerary changes, cancellations, and last-minute travel needs.
• Maintain organized travel records, event calendars, expense documentation, and logistics trackers.
• Coordinate arrangements for off-site meetings, customer meetings, and other company activities.
• Provide administrative support to leadership and the Marketing team.
• Coordinate calendars, meetings, conference calls, appointments, and virtual meetings.
• Prepare agendas, presentations, spreadsheets, reports, correspondence, and meeting materials.
• Maintain organized electronic files, contact lists, vendor information, and administrative records.
• Track project milestones, action items, deadlines, and follow-ups to ensure timely completion.
• Support internal communications and coordinate information across departments.
• Assist with special projects, general office needs, and professional communications with customers and external partners, including support for client and surgeon interactions as needed.
• Provide administrative and project coordination support to the Marketing team.
• Coordinate marketing-related meetings, events, trade shows, vendor communications, and project timelines.
• Organize promotional materials, product samples, event supplies, and shipments.
• Help ensure teams have the materials, schedules, and information needed to execute projects successfully.
• Serve as an administrative point of contact between Marketing and other departments.

Skills

Event coordination

Travel coordination

Administrative coordination

Project coordination

Vendor management

Communication skills

Organization

Job description

Schedule: Full-time, Monday–Friday, 8:00 AM–5:00 PM

About the Opportunity

Are you a highly organized, proactive professional who enjoys coordinating events, managing logistics, and keeping projects running smoothly? We’re seeking an Administrative & Operations Coordinator to join a growing, stable organization with a positive company culture and opportunities for professional growth.

In this role, you’ll provide administrative, operational, event, and travel coordination support across the organization. You’ll work closely with leadership, managers, and the Marketing team to coordinate company events, industry trade shows, meetings, employee travel, vendors, schedules, and special projects.

This is an excellent opportunity for someone who enjoys variety in their day, takes pride in managing details, and can confidently coordinate multiple priorities from planning through execution. You’ll play an important role in helping teams stay organized, connected, and prepared.

What makes this opportunity appealing?

• Competitive annual salary of $60,000–$70,000, depending on experience.
• Stable, growing company with a positive and collaborative culture.
• Opportunity to develop your administrative, operational, and project coordination skills.
• Varied responsibilities and collaboration with multiple departments and leadership.
• Consistent weekday schedule, Monday through Friday, 8:00 AM–5:00 PM.
• Occasional travel opportunities, approximately 3–4 trips per year.

What You’ll Do

Event & Tradeshow Coordination

• Coordinate company events, conferences, tradeshows, sales training, meetings, and employee activities from initial planning through completion.
• Manage event timelines, schedules, registrations, attendee lists, materials, shipments, supplies, and on-site logistics.
• Coordinate employee participation and communicate schedules, travel details, expectations, and event information.
• Partner with vendors, venues, hotels, event organizers, and external service providers to obtain quotes, confirm services, and coordinate orders.
• Track deadlines, budgets, deliverables, and invoices while proactively resolving logistical challenges.
• Assist with event-related travel and provide on-site support as needed.

Travel & Logistics

• Coordinate domestic business travel, including flights, hotels, rental cars, ground transportation, and detailed itineraries.
• Communicate travel arrangements and schedules to employees, managers, and other participants.
• Manage itinerary changes, cancellations, and last-minute travel needs.
• Maintain organized travel records, event calendars, expense documentation, and logistics trackers.
• Coordinate arrangements for off-site meetings, customer meetings, and other company activities.

Administrative & Operations Support

• Provide administrative support to leadership, managers, and the Marketing team.
• Coordinate calendars, meetings, conference calls, appointments, and virtual meetings.
• Prepare agendas, presentations, spreadsheets, reports, correspondence, and meeting materials.
• Maintain organized electronic files, contact lists, vendor information, and administrative records.
• Track project milestones, action items, deadlines, and follow-ups to ensure timely completion.
• Support internal communications and coordinate information across departments.
• Assist with special projects, general office needs, and professional communications with customers and external partners, including support for client and surgeon interactions as needed.

Marketing & Cross-Functional Coordination

• Provide administrative and project coordination support to the Marketing team.
• Coordinate marketing-related meetings, events, trade shows, vendor communications, and project timelines.
• Organize promotional materials, product samples, event supplies, and shipments.
• Help ensure teams have the materials, schedules, and information needed to execute projects successfully.
• Serve as an administrative point of contact between Marketing and other departments.

This position focuses on administrative and project coordination rather than developing marketing strategy, creating campaigns, managing social media, or producing marketing content.

What We’re Looking For

• 3+ years of experience in administrative coordination, operations, event coordination, project coordination, executive assistance, or a related role.
• Experience coordinating company events, conferences, trade shows, meetings, or employee activities is strongly preferred.
• Experience arranging domestic business travel and preparing detailed itineraries preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple projects, schedules, vendors, and deadlines simultaneously.
• Excellent written and verbal communication skills, with a professional and approachable demeanor.
• Proactive mindset with the ability to anticipate needs, take initiative, and follow through independently.
• Strong problem-solving skills and the ability to adapt to changing priorities and last-minute requests.