Administrative Operations Coordinator

Concord Marine Electronics; Fort Lauderdale (FL); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Simple IRA with 3% company match

Paid time off

7 paid holidays

3 paid sick days

Optional dental and vision coverage

Job summary

Concord Marine Electronics is seeking an Administrative Operations Coordinator in Fort Lauderdale to own day-to-day admin tasks, invoicing, time/mileage records, and purchasing. You will work closely with the GM and help streamline processes in a growing marine electronics business.

The role requires 100% onsite work in Fort Lauderdale, with benefits including health insurance, retirement plans, and paid time off.

Qualifications

• Experience in an administrative, bookkeeping, or operations support role.
• Proficient with QuickBooks, MS Office, and Outlook.
• Onsite 100% in Fort Lauderdale.
• Willing to complete onsite practical exercise during final interview.

Responsibilities

• Own invoicing prep and follow up on missing job info in QuickBooks.
• Own technician time, mileage, and payroll-support records.
• Create Estimates using QB and DropBox.
• Take customer payments.
• Reconcile internal Bills/invoices.
• Handle routine parts ordering and purchasing follow-up.
• Keep shipping/vendor paperwork organized and complete.
• Build simple SOPs for recurring processes you own.
• Provide backup support when purchasing/shipping lead is out.

Skills

Detail orientation

Organizational skills

Communication

Tools

QuickBooks

Microsoft Office

Outlook

Job description

8:00 am–4:30 pm, Monday–Friday

Overview

Own the back office that keeps a growing marine electronics company moving.

Concord Marine Electronics designs, installs, and supports advanced electronics and internet systems on larger yachts. We’re booked out ~60 days and need an Administrative Operations Coordinator to take ownership of the day-to-day admin work that currently buries our General Manager.

This role reports directly to our GM in our Fort Lauderdale office and is a key part of how we grow.

What you’ll do

• Own invoicing prep and follow up on missing job info in QuickBooks
• Own technician time, mileage, and payroll-support records
• Create Estimates using QB and DropBox
• Take customer payments
• Reconcile internal Bills/invoices
• Handle routine parts ordering and purchasing follow-up
• Keep shipping/vendor paperwork organized and complete
• Build simple SOPs (checklists) for the recurring processes you own
• Provide backup support when our purchasing/shipping lead is out

Who you are

• You notice missing details without being told
• You close loops and hate “open-ended” tasks
• You stay organized when volume increases
• You naturally build checklists, trackers, and simple systems
• You care about outcomes (jobs billed, time correct, parts ordered), not just “I did my tasks”

Success in your first 90 days

• By Day 30: You understand our workflows and have documented the core processes you’ll own
• By Day 60: You independently run invoice prep, time/mileage records, and routine purchasing
• By Day 90: You’ve given our GM back 15–20 hours per week and are running those processes without daily supervision

Requirements

• Previous experience in an administrative, bookkeeping, or operations support role
• Comfortable in QuickBooks, Microsoft Office, and Outlook
• Strong written communication and detail orientation
• Able to work 100% onsite at our Fort Lauderdale office (8:00–4:30, Mon–Fri)
• Willing to complete a short, onsite practical exercise during the final interview where you review a sample invoice, time sheet, and parts request to identify errors, missing information, and next actions
• Salary depending on experience
• Health insurance with 50% of the single‑coverage premium paid by the company
• Optional dental and vision coverage
• Simple IRA with 3% company match after 1 year
• Paid time off including 7 paid holidays and 3 paid sick days per year
• Quarterly performance‑based bonus tied to clear KPIs
• Stable, long‑term company (in business since 1988) with a team‑oriented culture where strong performers advance
• Work day‑to‑day around larger yachts and the marine industry in Fort Lauderdale