Administrative Operations Coordinator

M&C USA LLC; Boca Raton (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Free food & snacks

Free uniforms

Health insurance

Job summary

M&C USA LLC in Boca Raton is looking for a highly organized Administrative & Operations Coordinator to support daily business operations. This position entails managing financial records, inventory tracking, and logistics coordination. The ideal candidate should have a degree in Business Administration or a related field, with at least 2 years of administrative experience. Proficiency in QuickBooks and strong multitasking abilities are required. Benefits include free food, snacks, and health insurance.

Qualifications

• 2+ years of administrative or operations experience.
• Experience with QuickBooks.
• Strong knowledge of Microsoft Office.
• Experience with inventory management systems is a plus.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Bilingual English/Spanish.

Responsibilities

• Maintain and update financial records using QuickBooks.
• Track product inventory and stock levels.
• Arrange domestic and international shipments.
• Maintain company licenses, permits, and certifications.
• Support general office administration.

Skills

Financial record management

Inventory tracking

Logistics coordination

Administrative organization

Communication and teamwork

Problem-solving and accountability

Education

Associate's or Bachelor's degree in Business Administration, Accounting, Logistics, or related field

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• Free food & snacks
• Free uniforms
• Health insurance

Position Overview

MC Armor is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to support daily business operations. This role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date.

The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency.

Key Responsibilities

Financial Administration

• Maintain and update financial records using QuickBooks, handifox.
• Record invoices, payments, and expenses.
• Assist with accounts payable and receivable tracking.
• Coordinate with the external accounting firm for monthly reconciliation and reporting.
• Organize financial documentation for tax and audit purposes.

Inventory Management

• Track product inventory and stock levels.
• Update inventory records and monitor discrepancies.
• Coordinate with warehouse or production staff regarding inventory movements.
• Prepare periodic inventory reports.

Logistics Coordination

• Arrange domestic and international shipments.
• Prepare shipping documentation and coordinate with carriers.
• Track deliveries and ensure timely arrival of goods.
• Support order fulfillment and logistics planning.

Administrative Management

• Maintain and organize company licenses, permits, and certifications.
• Track renewal dates and compliance requirements.
• Manage office documentation and records.
• Process payments related to operational expenses.
• Support general office administration and coordination.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Logistics, or related field preferred.
• 2+ years of administrative or operations experience.
• Experience with QuickBooks.
• Strong knowledge of Microsoft Office.
• Experience with inventory management systems is a plus.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• bilingual English / spanish.

Key Skills

• Financial record management.
• Inventory tracking.
• Logistics coordination.
• Administrative organization.
• Communication and teamwork.
• Problem-solving and accountability.

Preferred Characteristics

• Highly organized and process-oriented.
• Trustworthy with confidential financial information.
• Able to work independently and prioritize tasks.
• Comfortable working in a fast-growing operational environment.