Administrative Operations & Board Support Coordinator

Child Care Aware; Richmond, Northern (VA, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Communities In Schools of Virginia (CIS-VA) seeks an Administrative Coordinator to support the VP of Operations and the President in a growing nonprofit focused on helping Virginia students. This role emphasizes administrative tasks, scheduling, and financial process improvements in a small office environment.

Ideal candidates will bring 5+ years of relevant experience, strong attention to detail, and the ability to juggle priorities in a fast-paced setting.

Qualifications

• 5+ years of administrative or supporting experience in nonprofit settings.
• Ability to execute tasks with precision and timeliness.
• Experience in financial administration.
• Independent worker with strong self-management.
• Unwavering attention to detail.
• Strong organizational, writing, editing, and communication skills.
• Experience juggling multiple priorities in a fast-paced environment.
• Commitment to CIS’s mission of student success and opportunity for every learner.
• Desired: experience with Hubspot, Monday, Quickbooks, and Mailchimp.

Responsibilities

• Support the VP of Operations in daily and weekly tasks.
• Assist the President in administrative capacities.
• Support accounting functions, including accounts payable and receivable, and financial monitoring.
• Schedule and coordinate Board communications on behalf of senior leaders.
• Coordinate hiring processes including postings, applicant tracking, interview scheduling, and candidate communications.
• Schedule training and onboarding for new hires and board members with leadership.
• Coordinate and schedule staff and board meetings with the VP and/or President.
• Handle office operations; ordering supplies, printing, copying, organizing, and liaison with building manager.
• Perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Tools

Hubspot

Monday

Quickbooks

Mailchimp

Job description

Communities In Schools of Virginia (CIS-VA) seeks an Administrative Coordinator to support the VP of Operations and the President in a growing nonprofit focused on helping Virginia students. This role emphasizes administrative tasks, scheduling, and financial process improvements in a small office environment.

Ideal candidates will bring 5+ years of relevant experience, strong attention to detail, and the ability to juggle priorities in a fast-paced setting.