Administrative Coordinator

Child Care Aware; Richmond, Northern (VA, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Communities In Schools of Virginia (CIS-VA) seeks an Administrative Coordinator to support the VP of Operations and the President in a growing nonprofit focused on helping Virginia students. This role emphasizes administrative tasks, scheduling, and financial process improvements in a small office environment.

Ideal candidates will bring 5+ years of relevant experience, strong attention to detail, and the ability to juggle priorities in a fast-paced setting.

Qualifications

• 5+ years of administrative or supporting experience in nonprofit settings.
• Ability to execute tasks with precision and timeliness.
• Experience in financial administration.
• Independent worker with strong self-management.
• Unwavering attention to detail.
• Strong organizational, writing, editing, and communication skills.
• Experience juggling multiple priorities in a fast-paced environment.
• Commitment to CIS’s mission of student success and opportunity for every learner.
• Desired: experience with Hubspot, Monday, Quickbooks, and Mailchimp.

Responsibilities

• Support the VP of Operations in daily and weekly tasks.
• Assist the President in administrative capacities.
• Support accounting functions, including accounts payable and receivable, and financial monitoring.
• Schedule and coordinate Board communications on behalf of senior leaders.
• Coordinate hiring processes including postings, applicant tracking, interview scheduling, and candidate communications.
• Schedule training and onboarding for new hires and board members with leadership.
• Coordinate and schedule staff and board meetings with the VP and/or President.
• Handle office operations; ordering supplies, printing, copying, organizing, and liaison with building manager.
• Perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Tools

Hubspot

Monday

Quickbooks

Mailchimp

Job description

Reporting to and at the direction of the Vice President of Operations, the Administrative Coordinator will be instrumental in supporting Communities In Schools of Virginia’s (CIS-VA) growing team and providing aid to the VP of Operations and the President. This role will be focused on executing administrative tasks, scheduling, creative problem solving, and assisting the Vice President of Operations in various capacities, though the Administrative Coordinator will also work closely with the President. This position is well suited for someone interested in working in a small office at a growing nonprofit with a passion for supporting students across the state of Virginia.

Key Responsibilities:

ESSENTIAL FUNCTIONS
The Administrative Coordinator is responsible for:

• Supporting the VP of Operations in daily and weekly tasks.
• Aiding CIS-VA’s President in various administrative capacities.
• Working with the Vice President of Operations to ensure the accounting function, including accounts payable and receivable, follows leading practices and generally accepted accounting principles; establishing systems to ensure the analysis and monitoring of financial activity.
• Scheduling, coordinating, corresponding with the Board of Directors on behalf of senior leaders.
• Assisting the Vice President of Operations in coordinating the hiring processes including job postings, applicant tracking, interview scheduling, and candidate communications.
• Schedule and coordinate training and onboarding for new hires and new board members in collaboration with leadership.
• Coordinating and scheduling staff and board meetings, in coordination with the VP of Operations and/or the President.
• Handling office operations; ordering supplies, printing, copying, organizing, contacting building manager, etc.
• Other duties as assigned.

Required Qualifications:

Qualifications:

• 5+ years of experience in an administrative or supporting role, preferably in the nonprofit sector
• Ability to execute tasks with precision and timeliness
• Experience in financial administration
• Strong sense of independence and able to work autonomously
• Unwavering attention to detail
• Comfortable thinking on your feet
• Strong organizational skills
• Strong writing, editing, and communication skills
• Experience juggling multiple priorities in a fast-paced environment.
• Commitment to CIS’s mission of removing barriers to student success and ensuring access to opportunity for every learner.
• Desired: Experience with the following systems: Hubspot, Monday, Quickbooks, and Mailchimp.

$50,000 – $65,000 / year

The salary for this position is $50,000 - $65,000. Comprehensive package including medical, dental, and vision health insurance, a retirement plan with company matching, paid time off, and professional development.

Job Classification:

Administrative & Office Support