Administrative Operations Associate

Belfint,-Lyons-; Wilmington (DE); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

BLS is seeking an Administrative Operations Associate in Delaware to provide high-quality administrative and client support for Directors and staff. The role emphasizes a fresh, energetic approach and a tech-savvy mindset within a large public accounting firm.

The firm offers growth opportunities, a diverse workload, flexible hours, competitive salary and benefits, state-of-the-art technology, and continued training. Travel is limited; compensation will reflect experience and qualifications.

Qualifications

• Associates' degree in office administration or related field.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work with minimal supervision and manage time effectively.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with industry software such as ProSystems Practice Management is a plus.

Responsibilities

• Format, type, proof, and assemble client financial statements and related letters using industry software.
• Prepare and send planning, engagement, management representation, and other letters to clients and financial institutions.
• Assemble and distribute tax returns and ensure compliance per regulations.
• Operate client database, project tracking, and time entry software.
• Maintain a paperless environment for client deliverables and government forms.
• Assist with client bookkeeping tasks including check writing and bank reconciliations.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Internet research

Time management

Education

Associates' degree in office administration

Tools

ProSystems Practice Management

Document

Tax and Engagement

Job description

Description

BLS is seeking an Administrative Operations Associate, with a high degree of interest in becoming part of one of the largest public accounting firms in Delaware. Individuals with a fresh, energetic, technically-savvy approach to processes and administrative support for clients, Directors and staff are encouraged to apply to a company that looks for talent and rewards effort at every staff level.

BLS is a Eighteen-Time Winner of the News Journal's Top Workplaces Award and an independent member firm of PrimeGlobal, one of the most expansive associations of independent accounting firms in the world. We offer opportunities for growth and a diverse workload with flexible hours, competitive salary, excellent benefits, state-of-the-art technology and continued training. Travel is limited, and compensation will be equivalent with experience and qualifications.

Only applicants of interest will be contacted.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Requirements

Job duties include:

• Formatting, typing, proofing and assembling client financial statements, including linking documents and capably utilizing industry software
• Typing, proofing and assembling planning, engagement, management representation, legal and confirmation letters to clients and financial institutions as well as general correspondence
• Assembling and distributing tax returns, using electronic and manual methods and researching and applying statutory guidelines and government compliance regulations
• Using industry software to operate client database, project tracking and time entry
• Operating within a paperless environment to create client deliverables, store client information and process government forms
• Assisting with client bookkeeping-related duties, as needed, including check writing, bank reconciliations, journal entries and use of accounting software applications

Preferred qualifications/experience/skills include:

• Associates' degree in office administration, administrative services or other similar course of study
• Sound judgment, strong organizational and multi-tasking skills and detail-oriented
• Ability to work with little direct supervision, excellent time management skills and ability to change direction as needed
• Strong knowledge of Microsoft applications, including Word, Excel and PowerPoint
• Ability to learn and utilize industry-related software, including ProSystems Practice Management, Document, Tax and Engagement
• Ability to navigate the Internet, including web platforms and research resourcefulness
• Bookkeeping and/or paraprofessional experience and skills are a plus
• Recent related experience, preferably in a public accounting environment is a plus