Administrative Officer (Regional Management and Efficiencies)

UN Secretariat; Panama City (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

The UN Secretariat's Administrative Officer role within the DCO supports the 2030 Agenda by delivering essential administrative, financial, and HR services across the Regional Office. It aims to optimize the RC system and promote efficiency in operations at regional level.

The job requires coordinating HR activities, monitoring budgets, handling procurement, travel, facilities, and data analysis to align regional practices with corporate guidance and drive system-wide improvements through shared

Qualifications

• Advanced degree in public administration, finance, accounting or law required; other combinations with experience may be accepted.
• Minimum five years' progressive experience in administration, finance, accounting or HR management.
• Two years' experience in data analytics desirable; change management and operations optimization appreciated.

Responsibilities

• Provide HR management support and staff onboarding.
• Act as certifying officer; monitor budget performance and advise on financial management.
• Oversee procurement, travel, facilities management, and office technology.
• Support system-wide efficiency initiatives like Common Premises and Common Back Offices; coordinate data analysis and training.

Skills

Professionalism

Communication

Teamwork

Planning & organizing

Administrative management

Financial management

HR policies

Data analysis

Research & analysis

Problem-solving

Meeting commitments

Education

Master's degree in business/public administration, finance, accounting or law

Bachelor's degree with qualifying experience

Tools

Data analytics tools

Job description

Organizational context

The United Nations Development Coordination Office (DCO), within the UN Secretariat, manages and oversees the resident coordinator system. Following a recalibration to support the 2030 Agenda and the UN 2.0 shift, this role is situated in the Regional Office, reporting to the Senior Programme Management Officer, Regional Coordination, and collaborating with the RC System desk.

Job purpose

This Administrative Officer role supports the UN Development Coordination Office (DCO) in its mission to accelerate the 2030 Agenda and embody the UN 2.0 shift. The position is crucial for ensuring the optimal configuration of the Resident Coordinator (RC) system by providing administrative, financial, and HR support. The role involves managing HR activities, overseeing budget and finance, ensuring general administrative functions are efficient, and driving system-wide efficiencies through initiatives like Common Premises and Common Back Offices. The officer will also analyze data, promote common data sets, and align regional practices with corporate guidance, contributing to a more effective and harmonized UN presence.

Responsibilities

The Administrative Officer is responsible for Human Resource Management, including coordinating HR activities, providing capacity building to administrative staff, and supporting the onboarding of new personnel. In Budget and Finance, the role involves acting as a certifying officer, monitoring budget performance, guiding offices on financial management, and ensuring compliance with UN policies. General Administration duties include overseeing procurement, travel, facilities management, and office technology. Furthermore, the role focuses on System-wide Efficiencies by supporting Common Premises projects, Common Back Offices development, Global Shared Services, and other efficiency initiatives, including data analysis and coordination of training.

Education

An advanced university degree (Master’s or equivalent) in business/public administration, finance, accounting, or law is required. A first-level degree with qualifying experience may be accepted. Additional qualifications in data analytics, business analytics, or data science are advantageous.

Work experience

A minimum of five years of progressive experience in administration, finance, accounting, or human resources management is required. Two years of experience in data analytics is desirable, as is experience in change management and business operations optimization.

Skills

Professionalism, Communication, Teamwork, Planning & Organizing, administrative and financial management, HR policies, data analysis, research and analysis, problem-solving, and meeting commitments.

Required languages

English, Spanish, French