Administrative Officer

UN Secretariat; Panama City (FL); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

The United Nations Environment Programme (UNEP) Regional Office for Latin America and the Caribbean (ROLAC) in Panama City seeks an Administrative Officer to oversee a broad range of administrative functions, including recruitment, budgets, procurement, travel, IT support and data analysis to support decision-making.

The role requires an advanced degree and several years of experience in administration, finance or HR, plus knowledge of UN rules and regulations.

Competenze

• Advanced degree in business/public administration, finance, accounting, law or related field.
• Bachelor's degree with two additional years of relevant experience acceptable.
• Desirable background in data analytics, business analytics or data science.

Mansioni

• Manage human resource activities including recruitment, placement, promotions, and performance appraisals following UN rules.
• Lead preparation and implementation of work programs and budgets with optimal use of resources.
• Review and advise on extra-budgetary project budgets and partner agreements, with due diligence.
• Oversee procurement processes, contracts, vendor evaluation and travel arrangements.
• Handle general office administration, IT equipment and documentation.
• Analyze data to support planning and decision-making and provide procurement/travel training.

Conoscenze

Professionalism

Planning and Organizing

Client Orientation

Administrative skills

Budgetary management

Financial management

Human resources management

Data analysis

UN rules and regulations

Communication

Problem-solving

Formazione

Master's degree in business/public administration, finance, accounting, law

Bachelor's degree + 2 years relevant experience

Data analytics / data science background desirable

Descrizione del lavoro

Organizational context: The United Nations Environment Programme (UNEP) is the leading global environmental authority, setting the environmental agenda and promoting sustainable development within the UN system. The Regional Office for Latin America and the Caribbean (ROLAC) in Panama City supports UNEP's programs through regional cooperation. This Administrative Officer role is situated within ROLAC.

Job purpose: The Administrative Officer at UNEP's Regional Office for Latin America and the Caribbean (ROLAC) in Panama City is responsible for overseeing and coordinating a wide range of administrative functions critical to the office's operations. This includes managing human resources activities such as recruitment and performance appraisals, ensuring compliance with UN rules. The role also involves leading the preparation and implementation of work programs and budgets, monitoring financial resources, and providing guidance on extra-budgetary projects and agreements with implementing partners. Additionally, the officer manages procurement processes, travel arrangements, and general office administration, including IT support and data analysis for decision-making. The position contributes to the efficient and effective delivery of UNEP's mandate in the region.

Responsibilities: Manage human resource activities, including recruitment, placement, promotions, performance appraisals, and consultancy contracts, ensuring adherence to UN regulations. Provide expert advice on staffing matters and manage approval processes. Lead the preparation and implementation of work programs and budgets, ensuring optimal utilization of financial resources and monitoring progress against plans. Review and advise on extra-budgetary project budgets and agreements with implementing partners, including due diligence and risk analysis. Oversee procurement processes, including developing work plans, managing contracts, and evaluating vendors. Ensure efficient travel arrangements and the settlement of claims. Manage general office administration, including space requirements, documentation, and IT equipment. Analyze data to support planning and decision-making, and provide training on procurement and travel. Represent the office in inter-agency teams and potentially act in the absence of the Finance and Management Officer.

Education: An advanced university degree (Master's or equivalent) in business/public administration, finance, accounting, law, or a related field is required. A Bachelor's degree with two additional years of relevant experience is acceptable. A degree or program in data analytics, business analytics, or data science is desirable.

Work experience: A minimum of five years of progressive experience in administration, finance, accounting, human resources, or a related field is required. Two or more years of experience in data analytics is desirable. Experience with UN administrative, financial, and HR rules, regulations, policies, and procedures is desirable, as is experience in managing and financially monitoring agreements with implementing partners.

Skills: Professionalism, Planning and Organizing, Client Orientation, administrative skills, budgetary management, financial management, human resources management, data analysis, UN rules and regulations, communication, problem-solving.

Required languages: English, Spanish, French