ADMINISTRATIVE OFFICER II (Reparations Commission Coordinator)

Maryland AG; Annapolis (MD); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits subsidy

Leave accrual

Job summary

JobAps seeks a professional administrative assistant for the Legacy of Slavery Program (LOSIM) at the Maryland State Archives in Annapolis. You will coordinate the Maryland Reparations Commission, schedule meetings, prepare agendas, and manage communications with the public and stakeholders.

The role involves preparing minutes, maintaining records, and assisting with reports mandated by the Commission. Hybrid and in-person coordination will be common as the team supports transparency and access

Qualifications

• High school diploma or GED required or equivalent.
• Two years of administrative staff or professional work experience.
• 30 college credit hours may substitute for one year of required experience.
• Bachelor's degree may substitute for required experience; military service may substitute as described.

Responsibilities

• Serve as administrative point of contact for Commissioners and public.
• Schedule Commission meetings and keep calendars updated.
• Prepare meeting agendas and presentations for Commissioners.
• Document policies and procedures for the Commission.
• Manage Commission correspondence by mail, phone, and email.
• Set up in-person, hybrid and virtual meeting spaces and record meetings.
• Draft invitations, follow-ups and thank you notes for Commissioners.
• Attend meetings and draft official minutes.
• Organize and manage Commission files and archiving records.
• Communicate updates to the public and stakeholders via various channels.
• Prepare preliminary and final mandated reports.
• Support outreach initiatives of the Commission.
• Coordinate with the Chair to communicate with media and the public.

Skills

Administrative support

Scheduling

Communication

Record keeping

Education

High school diploma or GED

Tools

Google Workspace

Microsoft Office

Job description

GRADE

STD0014

LOCATION OF POSITION

350 Rowe Blvd
Annapolis, MD 21401

Main Purpose of Job

This position is a professional administrative assistant with the Legacy of Slavery Program (LOSIM) at the Maryland State Archives coordinating the Maryland Reparations Commission as established by Chapter 9, Laws of Maryland, 2025 Special Session. The Commissioners are mandated to research the educational, financial, historical and sociological harm done as a result of race-based slavery and the inequitable policies perpetuated upon people of African descent in Maryland. The Commissioners will author two reports stemming from this research on reparative justice which 'make recommendations relating to appropriate benefits to be offered to individuals impacted by historical inequality' to the Governor and the General Assembly. The incumbent in this position will provide administrative and organizational support to the Commissioners in their duties under the supervision of the LOSIM staff at the Maryland State Archives in coordination with the Commission Chair and Vice Chair.

POSITION DUTIES

• Serving as the administrative point of contact for Commissioners and the general public regarding the Commission
• Scheduling Commission meetings, communicating schedules and keeping calendars updated
• Preparing meeting agendas and presentations on behalf of the Commissioners
• Documenting policies and procedures developed by the Commission
• Managing correspondence of the Commission by mail, telephone, and email
• Setting up in-person, hybrid and virtual meeting spaces, ad recording meetings as needed
• Writing and issuing invitations, follow-ups and thank you correspondence for the Commission
• Attending Commission and Committee meetings and drafting official minutes
• Organizing and managing Commission files, providing records management oversight and preparing permanent files for archiving
• Communicating approved Commission updates to the public and stakeholders through press releases, emails, telephone calls, websites and social media
• Compiling and submitting preliminary and final mandated reports
• Supporting outreach initiatives of the Commission
• Coordinating with the Commission Chair to promptly communicate with media outlets and members of the public

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of administrative staff or professional work.
• Notes: Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
• Notes: Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Notes: Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

• One year of full-time coordination or management of a Commission, Board, or Committee for a government, public, or private entity.

DESIRED OR PREFERRED QUALIFICATIONS

• Successful completion of 6 months experience coordinating public meetings or hearings
• Direct experience communicating about sensitive topics with media outlets and stakeholders
• Direct experience with the intake and organization of large volumes of physical and born-digital files
• Successful completion of 6 months of experience acting as a liaison with public and/or press
• Experience with Google Workspace
• Experience coordinating with cross functional teams, including setting timelines, tracking progress, and delivering results

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

• Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
• Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.