ADMINISTRATIVE OFFICER I-(Posting #631010-2670)

Halifax County Government; North Carolina; On-site; USD 50,000 - 70,000; Full time

Job summary

Halifax County Government seeks an experienced administrator to manage complex administrative tasks, payroll processing, and personnel records. The role involves preparing monthly DSS 1571 reports for reimbursement and coordinating with the DSS Director, HR, and Finance.

Applicants should hold a four-year degree with relevant experience, and be proficient in Excel for detail-oriented, multi-tasking work in a county government setting.

Qualifications

• Bachelor's degree and 1 year of related experience in personnel, budgeting, research, or admin management.
• Knowledge of payroll processing and personnel records management preferred.
• Ability to use Excel and perform accurate calculations.

Responsibilities

• Complete and manage the agency's monthly reports for funding reimbursement.
• Oversee payroll processing, timesheets, and employment data.
• Maintain personnel records and new hire documents.
• Supervise designated staff and coordinate with HR and Finance.

Skills

Administration

Payroll

Budgeting

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Description:

The primary function of this position is to complete and manage complex administrative tasks that require initiative, independent judgement, and a working knowledge of county, state and federal programs, laws and policies. This position will be responsible for formulation, completion, and submission of the agency's monthly DSS 1571 report for reimbursement of state and federal funding and will also monitor agency revenues to ensure maximization of Federal and State funding sources. Other duties will include supervising designated personnel staff and the completion of their duties, overseeing the completion and submission of the agency’s payroll through the processing of employee timesheets, tracking employment data, overseeing the completion and processing of new hire records and forms, management of agency personnel records, the completion and submission of required personnel documents for employees, overseeing switchboard operations, and preparing for fiscal audits as needed. This position requires developing and maintaining productive and collaborative working relationships with agency employees and working closely with the DSS Director, DSS Deputy Director, County Human Resources and the county Finance Department. The person in this position should be proficient in performing mathematical calculations and in the use of computer programs such as Microsoft Excel. This person should also have an eye for detail, be able to multitask, be organized, and possess great time management skills that will allow them to perform other related duties as assigned.

Requirements

Graduation from a four-year college or university and one year of experience in personnel, budgeting, research, or administrative management; or an equivalent combination of training and experience. Note: In accordance with State mandates and the Halifax County Emergency Operations Plan, Halifax County Social Services staff are required to staff emergency shelters during times of disaster. Please be advised that every staff person is eligible to be assigned to an emergency shelter or Emergency Operations Center.

Application Requirements

An official completed Halifax County Application for Employment (HR1107) and college transcripts are required to fully evaluate your qualifications for this position. All portions on the application, as they relate to your background, must be fully completed. Applications may not refer to a resume’ or other enclosed documents (i.e. “see resume” or “see attached”), nor will these items be accepted in lieu of a completed application. We are unable to consider incomplete submissions for this position. Unofficial transcripts (e.g. student copies) are acceptable for application purposes. If selected for employment, official transcripts will be required. A criminal background check will be required prior to hiring.

Applicants That Do Not Meet the Full Qualification Requirements, May Be Offered a Trainee or Work/Against Appointment (only for positions that are work against eligible)

Halifax County is a drug-free workplace. A pre-employment drug test will be required of this position with the results being received (negative) prior to the first day of employment. In compliance with the Immigration Reform and Control Act of 1986, we will employ only those individuals who are U.S. citizens or legal aliens authorized to maintain employment in the United States.

EOE/M/F/V/D