Administrative Manager - HEA (OIT Deputy Chief of Staff) - Information Technology

The City University of New York; New York (NY); On-site; USD 114,000 - 118,000; Full time

Job summary

The City College of New York’s Office of Information Technology seeks an Administrative Manager to coordinate financial, budgeting, procurement, and personnel processes in a dynamic academic setting.

You will supervise staff, collaborate with IT leadership, and ensure compliance with CCNY/CUNY policies while driving strategic initiatives and reporting for executive leaders.

Qualifications

• Bachelor's Degree and six years' relevant experience required.
• Experience with CUNYFirst (PeopleSoft) and Workday, particularly finance, HR, and procurement modules
• Experience in IT financial management, procurement, or vendor management
• Strong analytical and problem-solving skills
• Proficiency using AI tools, Microsoft 365 or comparable productivity tools for financial analysis, cost-reduction, and process-improvement work
• Excellent written and verbal communication skills, including experience preparing executive-level materials and working directly with senior leaders
• Understanding of IT organizational structures, ITIL, budgeting, and service delivery models
• Familiarity with project management methodologies, such as Agile or PMP
• Experience leading or supervising a team

Responsibilities

• Partner with the OIT Chief of Staff and IT leadership to develop short- and long-term operational, organizational, and financial plans
• Develop, track, and report on departmental goals, OKRs, and key performance indicators
• Serve as liaison between the CoS/CIO’s office and other units to align priorities and initiatives
• Manage OIT financial accounts including tax-levy, and non-tax-levy and generate reports at the request of the CoS, CIO, and COO
• Manage Technology Fee financials and prepare the annual Technology Fee report
• Manage asset management and mobile devices, and perform cost analyses and reporting
• Monitor the approved budget by tracking revenues and expenses and processing budget transfers and adjustments
• Assist the CoS in preparing budget projections, allocations, financial statements, hardware and software contracts, and statistical reports
• Manage and supervise OIT purchasing office staff, ensuring all goods and services are procured in accordance with applicable guidelines and regulations
• Represent OIT in purchasing and contract matters, advising on bidding, vendor selection, negotiation, and contracting

Skills

Analytical skills

Problem-solving

Effective communication

Team leadership

Budgeting

Vendor management

AI tools proficiency

IT procurement

Education

Bachelor's Degree

Tools

CUNYFirst (PeopleSoft)

Workday

Microsoft 365

Job description

POSITION DETAILS

Reporting to the Chief of Staff (CoS) of the Office of Information Technology (OIT) at the City College of New York, the Deputy CoS will help coordinate the planning and execution of IT Business Service’s strategic and operational priorities. The Deputy CoS will be responsible for collaborating with Operation’s units (Finance and Administration, Human Resources, Campus Planning and Facilities) to procure college-wide IT equipment and software purchases, help prepare the budget, conduct financial analyses, produce financial reports, manage OIT payroll, coordinate the hiring of new (full-time and part-time) staff, and maintain accurate OIT administrative records.

The Deputy CoS also oversees the OIT Administrative Assistant and the Campus Site Licenses Manager, and collaborates with OIT’s other units, including Frontline User Support Services, IT Security, Telecommunications, PMO, Networking, IT Operations, Academic Technology Services, and Application Development Services.

In addition to the duties above, the successful candidate will be expected to:

• Partner with the OIT Chief of Staff (CoS) and IT leadership to develop short- and long-term operational, organizational, and financial plans
• Develop, track, and report on departmental goals, OKRs, and key performance indicators
• Serve as liaison between the CoS/CIO’s office and other units to align priorities and initiatives
• Manage OIT financial accounts including tax-levy, and non-tax-levy and generate reports at the request of the CoS, CIO, and COO
• Manage Technology Fee financials and prepare the annual Technology Fee report
• Manage asset management and mobile devices, and perform cost analyses and reporting
• Monitor the approved budget by tracking revenues and expenses and processing budget transfers and adjustments
• Assist the CoS in preparing budget projections, allocations, financial statements, hardware and software contracts, and statistical reports
• Manage and supervise OIT purchasing office staff, ensuring all goods and services are procured in accordance with applicable guidelines and regulations
• Represent OIT in purchasing and contract matters, advising on bidding, vendor selection, negotiation, and contracting
• Advise campus faculty, staff, and administrators on IT hardware and software purchases, including requests originating outside OIT, and solicit quotes from authorized vendors
• Work closely with the OIT Purchasing Agent and Accounts Payable to ensure purchase orders and invoices are processed on time
• Work with the OIT Security Coordinator to review and approve college-wide software requiring an Information Security Review Questionnaire (ISRQ)
• Serve as liaison among OIT, the Office Finance and Administration, Human Resources, and the Office of Compliance and Diversity to ensure hiring practices adhere to CCNY/CUNY policies and regulations
• Draft job descriptions, may serve as chair on search committees, and select candidate finalists
• Reappoint part-time staff and approve bi-weekly timesheets
• Perform other duties as assigned by the CoS

Qualifications

Bachelor's Degree and six years' relevant experience required.

Preferred Qualifications

• Experience with CUNYFirst (People Soft) and Workday, particularly finance, HR, and procurement modules
• Experience in IT financial management, procurement, or vendor management
• Strong analytical and problem-solving skills
• Proficiency using AI tools, Microsoft 365 or comparable productivity tools for financial analysis, cost-reduction, and process-improvement work
• Excellent written and verbal communication skills, including experience preparing executive-level materials and working directly with senior leaders
• Understanding of IT organizational structures, ITIL, budgeting, and service delivery models
• Familiarity with project management methodologies, such as Agile or PMP
• Experience leading or supervising a team

Cuny Title Overview

Manages administrative and program activities of an academic or administrative unit.

• Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
• Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
• Represents management in meetings and activities related to department administration.
• Maintains archives, inventories, or collections of materials or records needed by the department.
• Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
• Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
• Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

Compensation And Benefits

Salary Range: $113,745 - $117,971. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

November 16, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

33070

Location:

City College of New York

Job Type:

Full-Time