Administrative Officer 3

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking an Administrative Officer 3 to lead statewide emergency planning and response coordination within the DHS/OA/BAS/DEPR framework.

This role focuses on ensuring basic human needs are addressed during complex crises and emergency events, with a strong emphasis on collaboration with community partners.

Qualifications

• One year as Administrative Officer 2 or equivalent government title.
• Four years of progressively responsible office management experience, including budgeting or procurement.
• Any equivalent combination of experience and training.

Responsibilities

• Develop statewide emergency plans, policies, and guidance for human services operations.
• Coordinate assessments of state readiness and align priorities with federal goals.
• Support integration of emergency behavioral health into statewide response plans.
• Collaborate with mental health providers to maintain services during emergencies.
• Collaborate with agencies and community partners for whole community disaster response.

Skills

Office management

Personnel management

Budgeting

Procurement

Education

Bachelor's degree or equivalent

Job description

THE POSITION

The Department of Human Services (DHS), Office of Administration (OA), Bureau of Administrative Services (BAS), Division of Emergency Planning and Response (DEPR) is eager to welcome an Administrative Officer 3 to the team. This position is responsible for serving as the Immediate Human Services Needs Coordinator, responsible for the planning and implantation of programs and services to address the basic human needs for communities affected by complex environmental or humanitarian crisis. If working in the emergency management field sounds like your calling, we encourage you to apply. Your efforts will help communities stay safe and supported during critical times.

DESCRIPTION OF WORK

This role focuses on supporting statewide human services operations during emergencies and complex events. It involves coordinating plans, assessments, and partnerships that strengthen behavioral health and human services readiness. As an Administrative Officer 3, you will perform the following duties:

• Emergency Planning: Develop plans, policies, and guidance for statewide human services operations
• Capability Assessment: Coordinate assessments of state readiness and align priorities with federal human services goals
• Behavioral Health Integration: Support the integration of emergency behavioral health into statewide response plans
• Service Coordination: Work with mental health providers to ensure services remain available during emergencies
• Stakeholder Collaboration: Collaborate with agencies and community partners to support a whole community disaster response

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to three days per week, reporting to the office two days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.