Administrative Officer 2 CX

University of California - San Francisco; San Francisco (CA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Administrative Officer at UCSF’s Parnassus campus supports operational functions under the supervision of the Parnassus Site Manager, coordinating day-to-day administrative, financial, and other duties across the MSK, Research, Communications and clinical divisions to ensure smooth operation.

This hybrid role requires independence, learning UCSF policies, and working three days from home and two days on campus, with duties spanning budgeting, policy guidance, reporting, and process

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Minimum 1 year of related administrative experience.

Responsibilities

• Oversee a defined operational program including finance, facilities, payroll, space planning, student services, human resources, communications, information technology or safety.
• Gather and analyze financial and other resource data; prepare reports or analyses of operational activities.
• Provide guidance to supervisors and managers on compensation programs, personnel policies and procedures.
• Develop and maintain budgets.
• Participate in development and revision of standard operating procedures and guidelines.
• Conduct trend analyses and help develop resulting recommendations; ensure compliance with federal/state requirements and internal policies.

Education

Bachelor's degree in related area

Job description

The Administrative Officer will support the operational functions under the supervision of the Parnassus Site Manager. This position uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. The Administrative Officer is assigned a variety of tasks and projects and is responsible for providing and coordinating a range of day-to-day administrative, financial, and other duties to support the MSK, Research, Communications, & other clinical divisions as needed by the department at the Parnassus campus to ensure smooth functioning of the administrative activities.

This position requires a high level of independence and autonomy and will be expected to learn and understand the institutions' policies (UCSF, UC Medical Center, and other foundations and organizations) to resolve issues and implement departmental policies for activities. This position is a hybrid position which allows 3 days working from home and 2 days working primarily at the Parnassus Campus within the Department of Radiology & Biomedical Imaging.

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.

Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.

Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.

Develops and maintains budgets.

Participates in the development and revision of standard operating procedures and guidelines.

Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.

Conducts trend analyses and helps develop resulting recommendations.

Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

Bachelor's degree in related area and / or equivalent experience / training.

Minimum 1 years of related experience

Bachelor's degree in related area and / or equivalent experience / training.

Minimum 1 years of related experience