Administrative Officer 2

Environmental Conservation; Alaska; Hybrid; USD 35,000 - 37,000; Full time

Benefits offered by this job

Telework options

Job summary

Environmental Conservation in Alaska seeks an administrative professional to manage support functions for the Division of Water, Facilities Support. You will coordinate budgets, financial oversight, and program support to improve water quality across the state.

The role reports to the Grants Administration Manager and supports the Administrative Operations Manager 2, with opportunities for telework and a collaborative work environment in multiple AK locations.

Qualifications

• Knowledge of planning, coordination, and execution of business functions.
• Ability to manage budgets and financial analysis.
• Understanding of organizational policies and procedures.
• Strong analytical thinking and problem solving skills.

Responsibilities

• Manages the administrative support functions for the Division of Water, Facilities Support.
• Provides budget, financial and business support to programs and funding allocations.
• Collaborates with Grants Administration Manager and Administrative Operations Manager 2.
• Maintains compliance with relevant regulations and internal controls.

Job description

Job Description

This Position Description is currently being reviewed by the Division of Personnel & Labor Relations, Classification Section. Depending on the outcome of the allocation, this recruitment pool may or may not be utilized to fill this vacancy.

**Classification Notice**

THIS RECRUITMENT IS FOR DEPARTMENT OF ENVIRONMENTAL CONSERVATION EMPLOYEES ONLY

This position is being recruited for in Anchorage, Soldotna, Wasilla, Fairbanks, or Juneau.

Pay will be determined based on

location

of selected individual.

Anchorage, Soldotna, Wasilla salary: $2,918.25

Fairbanks salary: $3,006.00

Juneau salary: $3,064.50

What you will be doing:

This position manages the administrative support functions of the Division of Water, Facilities Support Section. This position plays a critical role in administering funding to Facilities to maintain and improve water quality in Alaska. The incumbent is supervised by the Grants Administration Manager, while providing support to the Administrative Operations Manager 2 within the Division of Administrative Services. This position coordinates and performs professional level administrative work, providing budget, financial and business support.

Our organization, mission, and culture:

At the Division of Water, we value customer service, accountability, integrity and collaboration and seek a candidate with similar values to help support the Department and Division’s goals. In your role, you will have a direct impact on improving water and sanitation needs in Alaska.

The benefits of joining our team:

There are many benefits to joining the Division of Water team including a positive work atmosphere, flexible work schedule, telework options, ample training opportunities, and dedicated professional staff. This position is housed within the Division’s Financial and Administrative Management program. We value each member’s contribution and work collaboratively to implement forward thinking administrative strategies to support the Department’s mission to protect public health and the environment.

The working environment you can expect:

The physical location of these positions will be in either Juneau, Anchorage, Fairbanks, Wasilla, or Soldotna, with telework options available to those who qualify. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, outside agencies, and the public.

We are looking for a candidate that has experience in the following areas:

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Budget Administration:

Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Organizational Awareness:

Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Special Notice:

Position requires infrequent travel, both in state and outside of Alaska.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications.

Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

Administration and Management:

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Budget Administration:

Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Financial Management:

Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Organizational Awareness:

Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW

The names and contact information for all your supervisors during the past three years, along with a list of other professional references, if desired.

Copies of your last two evaluations, if available, or two letters of recommendation from a current or former supervisor.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The