Administrative Officer 1

Alaskajobs; Juneau (AK); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days/week

Job summary

Alaskajobs is seeking a diversified Administrative Officer to support a $44 million budget and 200+ employees, driving procurement and staffing processes. You will guide personnel actions, ensure resource availability, and collaborate with a peer to cover ~100 positions while backing up essential operations.

This role emphasizes strong administrative expertise and cross-functional collaboration within the Commissioner’s Office and IT, with a path to a hybrid work model after the probationary

Qualifications

• Competency-Based Minimum Qualifications framework.
• Ability to plan, coordinate, and execute business functions and resources.
• Strong budget planning, analysis, and financial oversight skills.
• Oral and written communication that is clear and professional.

Responsibilities

• Support 200+ employees and a $44M budget through effective financial management.
• Lead procurement efforts to provide teams with needed tools and resources.
• Guide staff through personnel actions and support a positive workplace.
• Collaborate with a peer Administrative Officer 1 to manage ~100 positions and provide backup support.
• Contribute to high-impact areas like the Commissioner’s Office and IT with strong administrative expertise.

Skills

Customer Service

Self-Management

Computer Skills

Education

Alaska Procurement Officer Certification, Level I

Job description

What You Will Be Doing:

• Play a key role in supporting over 200 employees and a $44 million budget through effective financial management.
• Lead procurement efforts to ensure teams have the tools and resources they need to succeed.
• Guide and support staff through personnel actions, helping foster a positive and efficient workplace.
• Collaborate with another Administrative Officer 1 to manage approximately 100 positions each and provide backup support as needed.
• Contribute to the success of high-impact areas like the Commissioner’s Office and IT section through your strong administrative expertise.

Mission and Values/Culture:

Our mission is simple and powerful: to advance the health, well-being, and independence of Alaskans. In this role, you’ll turn that mission into action by guiding the resources that make lifesaving programs possible.

Benefits of Joining Our Team:

You’ll be part of a collaborative, forward-thinking group that values input and innovation. Expect a workplace where your contributions are recognized, your professional development is encouraged, and your career can flourish.

After completing the probationary period, employees are eligible for a hybrid work schedule, with the option to work remotely for up to two days per week.

The Working Environment You Can Expect:

We are centrally located in beautiful downtown Juneau, close to shopping, dining, hiking trails, and the waterfront. This position is located on the 1st floor of the Alaska Office Building.

Who We Are Looking For:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Special Notice:

• Alaska Procurement Officer Certification, Level I
• Valid driver's license preferred

Minimum Qualifications

Competency-Based Minimum Qualifications Instructions

This job class uses competency-based minimum qualifications.

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevailing, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

At the time of the interview, please provide the following:

Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.